Post-Award Grants Specialist - Mobile - Long's

    Long's
    Long's Mobile

    1 week ago

    Description

    Mobile, AL
    Order: 27160
    Order Type : Temp
    Post-Award Grant Specialist
    Employment Type: Temporary (with potential to convert to permanent)
    Schedule: Monday-Friday, 8:00 a.m. - 5:00 p.m.
    Pay Rate: $23-$25 per hour
    Position Summary
    The Post-Award Grant Specialist provides high-quality, customer-focused post-award research administration support for sponsored projects within an academic or research-focused environment. This role manages a diverse portfolio of awards from receipt through closeout, ensuring compliance with sponsor requirements, Uniform Guidance, and internal policies and procedures.
    The Post-Award Grant Specialist works closely with Principal Investigators (PIs), departmental administrators, pre-award staff, and external sponsors to support the financial and administrative success of sponsored projects while maintaining strong working relationships.
    Key Responsibilities
    Award & Financial Management

    • Manage sponsored awards from notice of award through project closeout.
    • Review award documentation, budgets, amendments, and expense documentation to ensure accuracy and compliance.
    • Monitor, reconcile, and approve expenditures for allowability, allocability, and reasonableness.
    • Maintain accurate financial records in accordance with sponsor, federal, and institutional guidelines.
    • Track, document, and monitor cost share commitments, including in-kind contributions.
    • Prepare and review budget projections to monitor spending trends and prevent over- or under-expenditures.
    Compliance & Reporting
    • Ensure sponsor requirements, reporting obligations, and deliverables are met.
    • Monitor financial and programmatic compliance with federal regulations, sponsor guidelines, and internal policies.
    • Assist with preparation and coordination of post-award reports, including grant closeouts.
    • Maintain documentation in preparation for internal and external audits.
    • Stay current on Uniform Guidance and sponsor requirements.
    Personnel, Subawards & Approvals
    • Initiate personnel assignments and review funding allocations for sponsored projects.
    • Support effort certification processes in alignment with approved budgets.
    • Review and validate subrecipient and consultant documentation.
    • Obtain confirmation of satisfactory subrecipient performance and deliverables.
    • Review and approve travel authorizations, equipment requisitions, and budget revisions or transfers.
    Systems & Data Management
    • Enter and maintain accurate post-award data in electronic research administration and sponsor systems.
    • Validate budget and award information during handoff from pre-award staff.
    • Monitor data accuracy for internal and external reporting.
    Collaboration & Customer Support
    • Serve as a liaison between faculty, departments, and sponsors.
    • Communicate professionally and proactively with internal and external stakeholders.
    • Respond promptly to inquiries related to post-award activities.
    • Participate in budget or project meetings as needed.
    • Support continuous improvement of post-award processes and documentation.
    • Assist with special projects and provide backup support to team members as needed.
    Qualifications
    Minimum Requirements
    • Bachelor's degree from an accredited institution
    • Two (2) years of related professional experience
    • An equivalent combination of education and experience may be considered
    Preferred Qualifications
    • Experience in grants or contracts management
    • Certified Research Administrator (CRA) certification
    Skills & Competencies
    • Strong organizational, time management, and attention-to-detail skills
    • Ability to manage multiple priorities and deadlines
    • Strong written, verbal, and interpersonal communication skills
    • Ability to explain complex financial or regulatory concepts to diverse audiences
    • Ability to work independently and collaboratively in a team environment
    • Proficiency with Microsoft Office, Adobe Acrobat, and electronic research administration systems
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