Office Administrator - Carmel - WestMed

    WestMed
    WestMed Carmel

    17 hours ago

    $36,000 - $58,000 (USD) per year * Healthcare
    Description
    Position Summary

    We are seeking a reliable and organized Office Administrator to support daily operations within our Durable Medical Equipment (DME) company. This role is responsible for managing filing systems, handling patient phone calls, and assisting with general administrative tasks to ensure smooth and efficient office workflow. The ideal candidate is detail-oriented, professional, and comfortable working in a healthcare environment.

    Key Responsibilities
    Administrative Support
    • Maintain and organize patient and office filing systems (electronic and paper)
    • Scan, upload, and properly document patient records
    • Assist with general office tasks and day-to-day administrative needs
    • Support team members with clerical duties as assigned
    Patient Communication
    • Answer incoming phone calls in a professional and courteous manner
    • Assist patients with general questions regarding orders, documentation, and next steps
    • Route calls to appropriate departments when necessary
    • Document patient communications accurately in the system
    Office Support
    • Prepare and organize paperwork for order processing
    • Assist with data entry and maintaining accurate records
    • Help maintain a clean, organized, and efficient office environment
    • Provide support during busy periods to ensure timely workflow
    Qualifications
    • High school diploma or equivalent required
    • Previous administrative or healthcare office experience preferred
    • Strong organizational skills and attention to detail
    • Professional phone etiquette and communication skills
    • Basic computer proficiency (Microsoft Office, email, data entry systems)
    • Ability to multitask and work in a fast-paced environment
    Skills & Competencies
    • Dependable and punctual
    • Strong customer service skills
    • Team-oriented with a positive attitude
    • Ability to maintain confidentiality in accordance with HIPAA guidelines
    Schedule & Compensation
    • Schedule: Monday–Friday, 9:00 AM – 5:00 PM
    • Pay: $17.00 per hour
    * This salary range is an estimation made by beBee
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