Assistant to the Executive Director - Chambersburg, PA
1 day ago
Job description
Please apply online at
Title: Assistant to the Executive Director (Part-Time)
Pay: $18–$22/hour (based on experience)
Schedule: Part-time, 3 days/week (daytime hours; occasional flexibility for meetings)
Reports to: Executive Director
Location: Mercy House (on-site)
Position Summary
Provide direct administrative and office support to the Executive Director to keep Mercy House organized, responsive, and compliant day-to-day. This role focuses on communication support, documentation, purchasing/coordination, and keeping records and trackers up to date.
Essential Duties
Administrative support
- Manage the Executive Director's calendar: scheduling, confirmations, reminders
- Draft, format, and send routine correspondence (emails, letters, memos)
- Answer and route calls/messages; take accurate notes and relay information promptly
- Prepare meeting materials (agendas, packets), take notes as requested, and track follow-ups
- Maintain organized electronic and paper filing systems
Documentation and record upkeep
- Create/maintain trackers (basic Excel/Sheets): contacts, vendors, maintenance requests, supplies, etc.
- Assemble and organize non-clinical documents for admissions/support-files as assigned (no clinical decision-making)
- Maintain inventory and documentation for office/admin needs (forms, printed materials, binders)
Operational coordination
- Coordinate vendors and service calls (obtain quotes, schedule appointments, confirm access)
- Track work orders/repairs and follow up until completion
- Order office and household supplies per approved lists/budgets; keep receipts organized for reconciliation
Front office & communication
- Support communication with families/POAs for administrative items as assigned (billing questions routed per ED direction)
- Prepare mailings and basic office tasks (printing, scanning, mailing, filing)
Required Qualifications
- 2+ years' administrative assistant/office coordinator experience (preferred)
- Strong written communication and professional phone etiquette
- Proficiency with Microsoft Word/Excel (or Google Docs/Sheets)
- High discretion with confidential information (HIPAA awareness strongly preferred)
- Strong organization, follow-through, and ability to prioritize independently
Work Style Expectations
- Calm, professional, and dependable in a sensitive end-of-life setting
- Comfortable working with minimal supervision and clear task lists
- Able to handle interruptions and shift priorities appropriately
Pay: $ $22.00 per hour
Work Location: In person
Similar jobs
Please apply online at · Title: Assistant to the Executive Director (Part-Time) · Pay: $18–$22/hour (based on experience) · Schedule: Part-time, 3 days/week (daytime hours; occasional flexibility for meetings) · Reports to: Executive Director · Location: Mercy House (on-site) · ...
2 days ago
The Greater Chambersburg Chamber of Commerce is currently seeking an Executive Director to lead Downtown Chambersburg, Inc. (DCI). This position oversees and manages DCI in accordance with its bylaws and serves as a staff liaison to the Chamber of Commerce Board of Directors. · ...
1 month ago
The Greater Chambersburg Chamber of Commerce is currently seeking an Executive Director to lead Downtown Chambersburg, Inc. · Attract and retain businesses that align with DCI's vision for a vibrant downtown. · Serve as a visible and engaged partner to the local business communit ...
1 month ago
We are seeking an Executive Director to oversee the day-to-day operations of our community. · Assure compliance with all applicable Federal, State, and local regulations. · Assume budgetary responsibility. · Maintain the appearance and operations of the physical plant. · ...
6 days ago
The Executive Director actively oversees all community operations. This role is responsible for ensuring that the highest quality of care is always provided and maintaining the community's reputation. · Develop, lead, and supervise a cohesive management team. · Maintain actively ...
6 days ago
Faith Builders Day Care is seeking an experienced visionary leader to serve as Executive Director of our Christian Day Care facility. · ...
1 month ago
· Job Summary: · The Executive Director actively oversees all community operations. This role is responsible for ensuring that the highest quality of care is always provided, maintaining the community's reputation, and promoting census. · Key Responsibilities: · Develop, lead, ...
3 days ago
+Rose Hill Cemetery is seeking an experienced Executive Director to lead daily operations. · + · +Sales of burial, cremation, memorialization, and mausoleum options · Oversight of cemetery operations, grounds, and interment scheduling · Financial management, budgeting, reporting, ...
2 weeks ago
The Executive Director actively oversees all community operationsDevelops and supervises management teams, directs overall operation of the community, and maintains involved in all departments. · ...
5 days ago
+Rose Hill Cemetery seeks an Executive Director for daily operations. · +Sales of burial options · Oversight of cemetery operations · ...
2 weeks ago
The Executive Director is responsible for the overall management of a cemetery. · The role requires balancing compassionate family services with administrative demands. ...
3 weeks ago
The Executive Director is responsible for the overall management of a 100-acre historical, non-profit, perpetual care cemetery. · Sales and Public Relations: · Conduct sensitive consultations with grieving families and individuals planning for future needs · ...
3 weeks ago
The Facility Director/Chief Executive Officer leads Potomac Center, a 62-bed licensed Intermediate Care Facility... · ...
3 weeks ago
The house manager is expected to assist in any way needed to ensure smooth functioning of the household; · Adhere to daily schedule guidelines for assigned shift · Oversee and support direct guest caregivers · ...
1 month ago
The Advancement Director is a key leadership role responsible for developing and implementing comprehensive advancement strategies, fundraising initiatives, · communications, · and volunteer programs for Mercy House.This position requires a detail-oriented professional who can se ...
1 month ago
This position is being recruited under 10 USC 1599f into the Cyber Excepted Service and does NOT convey eligibility to be converted to the Competitive Service. · Duties · Help Manages acquisition and related financial functions within the Directorate to execute the approved spend ...
1 month ago
The House Manager provides quality end-of-life care and support to guests at Mercy House of Chambersburg. Responsibilities include overseeing direct guest caregivers, assisting with routine personal care, administering medication under hospice provider direction, · Responsibiliti ...
1 month ago
We are dedicated to improving the lives we touch through the delivery of high-quality care and exceptional service. · Maintains and expands the patient referral source list · Implements targeted marketing strategies to elevate the nursing center's visibility · ...
3 weeks ago
We are looking for a positive, compassionate Activities Assistant to execute planned programs from the activity calendar. Candidates should be detail-oriented and possess excellent interpersonal and time management skills. · A dynamic work environment that cares about our staff's ...
1 month ago
The Childrens Ministry Director provides spiritual and strategic leadership to cultivate a Christ-centered ministry that teaches equips and disciples children and their families. This role exists to create environments and programs where children grow to know love serve and worsh ...
2 weeks ago