Executive Assistant to the Dean - Winston-Salem, NC

Position Details · Classification Information · Position Classification Title · Executive Assistant · FLSA · Non-Exempt · Position Class · 10433 · Position Overview · Position Summary · Are you an administrative professional with a background in Higher Ed? Are you passionate abou ...

Job description

Position Details

Classification Information

Position Classification Title

Executive Assistant

FLSA

Non-Exempt

Position Class

10433

Position Overview

Position Summary

Are you an administrative professional with a background in Higher Ed? Are you passionate about supporting students on their academic journeys? The College of Business and Entrepreneurship at Winston-Salem State University is seeking an Executive Assistant

Join the Ramily

The College of Business and Entrepreneurship (CBE) at WSSU empowers students to become successful, skilled, ethical, and community-minded professionals. Our graduates create innovative products, businesses, and nonprofits that enhance the quality of life in local, regional, national, and global communities. We are seeking a highly organized and service-oriented Executive Assistant to the Dean of the College of Business and Entrepreneurship. The ideal candidate is a proactive problem-solver with excellent clerical and interpersonal skills, a strong understanding of university procedures, and a commitment to professionalism and confidentiality. This position is perfect for someone who thrives in providing exceptional service to students, faculty, and stakeholders, and values hospitality, collaboration, and impact.

Responsibilities include:

• Manage the Dean's calendar and travel arrangements, coordinating and booking flights and hotels.
• Coordinate College events and handle logistical communications with internal and external vendors and partners
• Organize meetings, events, and peer review team visits
• Provide administrative and customer service support for programming and outreach activities which enhance student success
• Draft and distribute professional correspondence and other documentation on behalf of the Dean and the College
• Serve as the primary point of contact for faculty, students, staff, visitors, and external partners, providing excellent customer service and directing inquiries to appropriate personnel
• Provide information and communication regarding College policies, procedures, and program information to students, faculty, staff, and other stakeholders
• Manage the College's social media profiles and oversee all communications and announcements shared via social media
• Maintain physical and digital records and filing systems for the department, including student and faculty files, accreditation documentation, and budget tracking
• Gather data and create reports or presentations as requested, while maintaining confidentiality of sensitive information and adhering to FERPA standards

Primary Function of Organizational Unit

Educate students in fields associated with business.

Position Information

Position Number

110924

Competency Level

Contributing

Working Position Title

Executive Assistant to the Dean

Building and Room No.

RJ Reynolds Center, Room 302

Work Hours: From [time] to [time] on [days] of [week]

8:00 - 5:00 Monday-Friday

Hours per week

40

Months per year

12

Appointment Type

Permanent Full-Time

If Time Limited.

No

Appointment Length.

DHR Assigned Fields

FTE

1

Requirements and Preferences

Position required to work during periods of adverse weather or other emergencies

Not Mandatory

Position required to work On-Call/Emergency Callback

No

Minimum Experience/Education

• High school diploma or equivalency and three years of progressively responsible administrative/office management experience;
• Or Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience;
• Or Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and experience.

All degrees must be received from appropriately accredited institutions.

Preferred Years Experience, Skills, Training, Education

• Five to seven years of administrative experience in the field of higher education
• Excellent written and verbal communication skills
• Demonstrated ability to communicate professionally and build relationships with students, staff, and other visitors with a variety of backgrounds
• Experience with Ellucian Banner and PeopleAdmin will be highly valued

Required License or Certification

Valid US Driver's License

No

Commercial Driver's License Required

No

Physical Required

No

List any other medical/drug tests required

Posting Details

Posting Details

Posting Number

SPA01026P

Internal Posting Only

No

Time Limited Position

No

Appointment Length

State Salary Range

$37,306 - $86,062

Internal Salary Range

$55,194 - $60,104

Open Date

02/20/2026

Close Date

03/06/2026

Open Until Filled

No

Special Instructions Summary

Our agency supports second-chance employment for individuals who were previously incarcerated, or justice-involved. We invite all potential applicants to apply for positions for Which they may be qualified.

Please Note:

• A criminal background check will be conducted on the candidate finalist prior to the offer of employment.
• If it is determined that no applicants meet the minimum competency, education, and experience requirements, then management may consider other applicants.
• Salary will be determined based on competencies, equity, budget, and market considerations.
• Resumes will not be accepted in lieu of completing an electronic application. The application must be completed in full detail (including work history) for your qualifications to be considered.
• Failure to complete the application completely may result in you not being considered for the vacant position.
• Your application for the position will not be completed until you receive an online confirmation number at the end of the process of applying for a position.
• If you have general questions about the application process, you may contact Human Resources at Individuals with disabilities requiring disability-related accommodation in the application and interview process, please call

Key Responsibilities and Related Competencies

Key Responsibilities and Related Competencies

Competency

Knowledge - Program and Organization

Describe the specific job duties related to this competency

Provides high-level administrative support to ensure smooth day-to-day operations of the Dean's office. Manages scheduling, travel, event coordination, document preparation, and departmental logistics.

Competencies:

• Time management
• Task prioritization
• Confidentiality
• Independent decision-making

Percentage Of Time

30

Competency

Communication and Marketing

Describe the specific job duties related to this competency

Serves as the primary point of contact for faculty, students, staff, and external partners. Models the culture of Extreme Hospitality. Communicates college policies, procedures, and program information clearly and professionally. Oversees College social media.

Competencies:

• Written and verbal communication
• Customer service
• Professional demeanor
• Public relations and social media

Percentage Of Time

20

Competency

Information/Records Administration

Describe the specific job duties related to this competency

Maintains departmental records, student and faculty files, accreditation documentation, and budget tracking. Supports data entry, report generation, and compliance with institutional standards.

Competencies:

• Data accuracy
• File organization
• FERPA compliance
• Report preparation

Percentage Of Time

15

Competency

Planning and Organizing

Describe the specific job duties related to this competency

Organizes meetings, college events, and peer review team visits. Oversees logistics, materials, and communications to ensure successful execution of college initiatives.

Percentage Of Time

10

Competency

Client/Customer Service

Describe the specific job duties related to this competency

Assists in Student Success initiatives and faculty engagement efforts. Supports programming, outreach, and activities that enhance the college's academic environment. Creates a welcoming and engaging environment for students, faculty, and the public.

Competencies:

• Student support
• Program coordination
• Extreme Hospitality culture
• Initiative and responsiveness

Percentage Of Time

15

Competency

Knowledge - Technical

Describe the specific job duties related to this competency

Utilizes office equipment and university systems (e.g., Banner, Microsoft 365, PeopleAdmin) to support administrative tasks, communications, and recordkeeping.

Competencies:

• Software proficiency
• Office technology use
• Troubleshooting
• Digital communication tools

Percentage Of Time

10