Contract Specialist - Hastings, United States - Dakota County

Dakota County Hastings, United States

3 weeks ago

Regular, Full time

Description

General Description

POSTING TYPE: Open Competitive
DEPARTMENT: Finance
HOURS: Full-Time
HIRING RANGE: $67,643-$76,099/yr.
SALARY RANGE: $67,643- $105,693/yr. (Grade 108)
LOCATION: Hastings ADC
UNION : None
CLOSE DATE: 4:30pm on 5/15/2024

Responsible for contract administration including preparation, processing, monitoring and evaluating contracts and Joint Power and Grant agreements to meet the needs served by the Departments within the Enterprise, Finance, and Information Services Division, as well as other departments including: Employee Relations, Library, Public Service and Revenue, and Sheriff.

Who We Are
Dakota County is Minnesota's third largest county and home to more than 400,000 residents. Our motto is "Be More" and we strive every day to achieve excellent public service, with a focus on four values: Service, Integrity, People, and Innovation.

Dakota County aims to create an environment that is welcoming and inclusive of diverse people, backgrounds, and experiences. Our goal is to have a workforce that is reflective of the communities and individuals we serve. We promote an equitable and culturally aware work environment where everyone can be their authentic selves.

Minimum Qualifications

A Bachelor's degree in related field AND
One year experience in contract administration, and/or government office services. This experience must include at least one year of contract administration.

A combination of related education and experience to total 5 years. This experience must include at least one year of contract administration .

Duties & Responsibilities

These examples do not include all possible tasks in this work and do not limit the assignment of related tasks in any position of this classification. Regular attendance according to the position's management approved work schedule is required for all positions.

Work with the department contact to collect necessary information to create draft contracts.
Coordinate and consult with County Attorney, Risk Management and Administration offices to assure compliance of policies and procedures with all contracts.
Provide guidance and assistance to department/division staff regarding county contract/procurement policies and practices.
Work with Department staff, Buyer and Senior Buyer to identify purchases that require a contract or purchase order.
Coordinate county supplier/vendor account registration process with vendor and account technician.
Provides consultation and training assistance to staff on bid process, contracts, agreements, solicitation documents processes and procedures. Assists with project advertisements and schedules bid openings if applicable.
Utilizes the contract management Enterprise Resource Planning System and automated systems to track and monitor contract, grant, and agreement process/flow.
Review County Board agenda items pertaining to purchases, contracts, and agreements.
Coordinate workflow approval process in County Enterprise Resource Planning System, BPA/Contract file, Requisition, and Purchase Order.
Prepares reports necessary to communicate status of contracts.
Manage contract record retention process and catalog and store contract and all associated documents in electronic document management system.
Coordinate and assist with County Freedom of Information Act Data Requests.
Assist with the management of the requests sent to the Purchasing inbox including but not limited to: processing and approval of purchase orders, PO change orders, invoice management, PO and contract budget fund assistance and other associated requests.
Serves as department liaison with other departments and outside agencies regarding contracts, agreements, and bid documents. Monitors compliance and works with County Attorney's office for general contract policies and procedures.

Essential Duties: 1-14
Knowledge, Skills & Abilities and Work Environment

Knowledge of federal, state, and county laws, statutes, rules, and policies affecting EFIS services.
Knowledge of day-to-day operations for the EFIS departments.
Knowledge of conflict resolution, mediation, facilitation, and negotiation techniques.
Knowledge of principles, practices, and techniques of resource development and contract management.
Comprehensive knowledge of computer software and information systems, and ability to learn as modifications of existing systems and/or new systems emerge.
Ability to effectively oversee and analyze contract financial, and outcome data.
Ability to organize work efficiently and effectively.
Ability to maintain complex records and to prepare detailed reports.
Ability to track events and project data.
Ability to work independently and manage workload with minimum supervision to resolve issues that arise, and navigate coordination across the Division, County-wide, and with external partners.
Ability to handle multiple tasks at one time and adapt to frequently changing work demands .
Ability to effectively work with the public, department, and County associates in a professional manner.

WORK ENVIRONMENT: Work is primarily sedentary, although there is some walking, travel, and carrying of lightweight items such as briefcases, notebooks, and work papers. The work is typically performed in an adequately lighted and climate-controlled office. May require occasional travel.

Benefits

Comprehensive and affordable medical, dental, vision, and other benefits
Excellent work-life balance
Generous paid time off (accrual rate starts at four weeks per year)
Eleven paid holidays and one floating holiday each year
Pension with a generous employer contribution
Ability to work from home some of the time

Selection Process

You submit an online application that includes supplemental questions
We assign you a score based on your qualifications
Top scoring candidates are referred to the hiring manager for interview consideration
We conduct interviews and reference checks before extending an offer
We extend an offer and conduct background checks

Calculator (male/female/diverse)

2 weeks ago

NovaWorks Hastings, United States

About the Company · As a medium-sized, family-owned group of companies, we realize individual construction projects from planning to turnkey handover in the commercial, industrial, and logistics sectors. We develop modern, sustainable, and energy-efficient solutions for our clien ...
Gerontopsychiatric nursing specialist

2 weeks ago

Sapphire Solutions Hastings, United States

Do you love being able to help people in your nursing profession and value the joy of work? · ▸ If respectful interaction in the workplace is important to you · ▸ If you are looking for a strong team and a good working atmosphere · ▸ If appreciation and recognition motivate you · ...
Assistant Project Superintendent

4 days ago

Chief Construction Hastings, United States Full time

Description · Chief Constructionis seeking an Assistant Project Superintendent to join the Chief team. This position will assist the Field Operation Manager and/or Senior Superintendent with field related construction activities for one or a small number of commercial constructi ...
Sr Procurement Contract specialist

1 week ago

Abbott Laboratories Abbott Park, United States Full time

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medic ...
Precision Agronomy Support Specialist

3 weeks ago

CPI Coop Hastings, United States

**Cooperative Producers Inc** · **Precision Agronomy Support Specialist** · **Hastings, NE - Full Time** · Cooperative Producers, Inc. (CPI) is a diverse company with employment opportunities that cover a wide variety of fields. We are always looking for qualified, passionate ...
Travel Nurse RN

6 days ago

Gifted Healthcare Hastings, United States

· Registered Nurse (RN) · 06/24/2024 to 09/23/2024 · $1,819 - $2,021/week · Travel · Night Shift · 13 weeks at 36/week · The Gifted Healthcare Experience · Gifted Healthcare is an award-winning travel nursing agency that offers nursing contracts at premier healthcare facilities ...
Travel Nurse RN

2 days ago

Gifted Healthcare Hastings, United States

· Registered Nurse (RN) · 07/01/2024 to 09/30/2024 · $1,819 - $2,021/week · Travel · Night Shift · 13 weeks at 36/week · The Gifted Healthcare Experience · Gifted Healthcare is an award-winning travel nursing agency that offers nursing contracts at premier healthcare facilities ...
Obstetrician and Gynecologist

1 month ago

Allina Health Hastings, United States Regular, Full time

· Number of Job Openings Available: · 1 · Date Posted: · March 06, 2024 · Department: · Allina Health Group East Metro Women's Health · Shift: · Day/Evening/Night (United States of America) · Shift Length: · Hours Per Week: · 40 · Union Contract: · Non-Union · Weekend Rotation: ...
Billing Specialist

3 weeks ago

Kforce Inc. Roseland, United States

RESPONSIBILITIES: · Kforce's client, a prestigious law firm in Roseland, NJ, is seeking a Billing Specialist. This role is 4 days in the office & 1 day remote. Qualified candidates should demonstrate knowledge in billing procedures, specifically using Elite Enterprises/3E softwar ...
Remote Seasonal Tax Accountant

6 days ago

CSI Roseland, United States Contract

CSI Companies is seeking Remote Seasonal Tax Accountants for our client - a top global accounting firm · What You Want to KnowFully remote anywhere in the US · Flexible business hour schedule · Bonus offered upon completion of contract · Competitive pay based on experience · J ...
Travel Nurse

1 week ago

TotalMed Staffing Kearney, United States

TotalMed Staffing is seeking an experienced Medical Surgical Registered Nurse for an exciting Travel Nursing job in Kearney, NE. Shift: 3x12 hr nights Start Date: 06/17/2024 Duration: 13 weeks Pay: $2009.8 / Week Registered Nurse - Medical-Surgical | RN - M | Kearney, Nebraska | ...
Travel Nurse

3 weeks ago

KPG Healthcare Nursing Kearney, United States

KPG Healthcare Nursing is seeking an experienced Intensive Care Unit Registered Nurse for an exciting Travel Nursing job in Kearney, NE. Shift: 3x12 hr nights Start Date: ASAP Duration: 13 weeks Pay: $2203 / Week Travel ICU Registered Nurse - $2,203 per week in taxable pay and n ...
Concrete Foreman

2 weeks ago

Chief Construction Grand Island, United States Full time

Description · Chief Construction is seeking a Concrete Foreman to join the Chief team. This position plans, assigns and directs the activities of assigned employees in the completion of construction projects with responsibility for schedule, costs, and quality. · Job Responsibil ...
Senior Trust

3 days ago

RemX Roseland, United States

Job Description · Job DescriptionSenior Trust and Estates Attorney · Location: Roseland · RemX · RemX is assisting our client, a mid sized law firm located in Roseland NJ, with a search for an experienced Senior Trust and Estates Attorney for their esteemed law firm's Trusts and ...
Senior Manager, Technical Accounting

2 weeks ago

CoreWeave Roseland, United States

Job Description · Job DescriptionCoreWeave is a specialized cloud provider, delivering a massive scale of GPU compute resources on top of the industry's fastest and most flexible infrastructure. CoreWeave builds cloud solutions for compute intensive use cases — VFX and rendering, ...
RN Registered Nurse

4 days ago

Travel Nurses, Inc. Grand Island, NE, United States

Travel Nurses, Inc. is seeking a travel nurse RN PCU - Progressive Care Unit for a travel nursing job in Grand Island, Nebraska. · Job Description & Requirements · ~ Specialty: PCU - Progressive Care Unit · ~ Discipline: RN · ~ Duration: 13 weeks · ~36 hours per week · ~ Sh ...
Travel Nurse RN

1 week ago

LanceSoft Grand Island, United States

Job Description · LanceSoft is seeking a travel nurse RN PCU - Progressive Care Unit for a travel nursing job in Grand Island, Nebraska. · Job Description & RequirementsSpecialty: PCU - Progressive Care Unit · Discipline: RN · Start Date: 07/15/2024 · Duration: 26 weeks · 48 hour ...
Senior Procurement Specialist – Marketing

2 weeks ago

Abbott Laboratories Abbott Park, United States Full time

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medic ...
Insurance Product Developer

1 week ago

Diedre Moire Corp. Grand Island, United States

Insurance Product Developer - Commercial GL - Grand Island, NE · Insurance Product Analyst Developer Specialist Commercial Lines Insurance Product Design Market Analysis Underwriting KPI Development Policies Forms Rates Rules Program Strategies CPCU _ . · REMOTE WORK FROM HOME AV ...
Architect

4 days ago

Chief Construction Grand Island, United States

· Chief Construction is seeking an Architect to join the Chief team. This position will provide oversight of the design services group within Chief Construction. Design and creation of customer contract documents. · Job Responsibilities: Responsible for the architectural design ...