office manager - Houston - Tom Peacock Cadillac

    Tom Peacock Cadillac
    Tom Peacock Cadillac Houston

    1 day ago

    Default job background
    Description

    This position interacts daily with various teams within the organization, including Accounting Associates, Management team members, Sales and Service Associates, support staff, and customers. The Office Manager reports to the Comptroller and supports the entire accounting function and financial reporting for the dealership.

    Job Responsibilities

    The Office Manager works closely with Management and other departments to ensure pleasant and productive operations, which will help maximize the success of the dealership.

    Daily Duties

    • Post funding notices, make copies of funding notices to give to title clerks, and send emails of all funded deals to different desk duties personnel.
    • Supervise all daily processes of the Accounting office.
    • Supervise Accounting staff.
    • Assist in staff coverage of the Accounting Office when needed.
    • Send out Daily Doc.
    • Ensure all accounting staff updates notes on schedules.
    • Manage the payoff of vehicle floorplan.
    • Review new charge accounts and oversee past due accounts.
    • Ensure emails are being answered.
    • Upload positive pay, review and approve/return positive pay exceptions.
    • Ensure all daily bank deposits are posted to ledger.
    • Reconcile daily bank postings.

    Weekly Duties

    • Weekly approval of Accounting Time Cards.
    • Send contracts-in-transit listing out to Finance areas.
    • Review all Accounting schedules to ensure proper postings.

    Monthly Duties

    • Print and reconcile all Accounting schedules for final numbers.
    • Send monthly reconciled Advertisement Budget.
    • Complete County Vehicle Inventory Tax Report and Payment.
    • Assist with month-end duties at the direction of the Comptroller.
    • Assist with miscellaneous projects as assigned by the comptroller.

    Other Essential Responsibilities

    • Work with staff to ensure that reporting information is accurate.
    • Oversee the work of all office staff to ensure they work productively and meet deadlines and company standards.

    Requirements

    • Minimum 3-5 years automotive dealership accounting experience.
    • Extensive knowledge of CDK/ADP and/or Reynold and Reynolds software.
    • Extensive knowledge of bank and floorplan reconciliations.
    • Extensive knowledge of accounting schedules/controlled accounts/general ledger.
    • Knowledge and proficiency in the use of Microsoft Excel and Word.
    • Working knowledge of dealership accounting month-end close.
    • Working knowledge of most accounting office positions.
    • Supervisory experience.
    • Strong work ethic/attendance accountability.
    • Strong process improvement involvement-problem solving.
    • Excellent communication and strong organizational skills.

    Benefits

    Benefits include medical, vision, dental, and supplemental insurance, 401k retirement savings plan, paid time off, and holiday pay.

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