Billing Coordinator - Los Angeles - GP Generate

    GP Generate
    GP Generate Los Angeles

    1 week ago

    Description

    GP Generate is seeking an entry-level Billing Coordinator to join our busy Finance & Accounting department. This is a critical support role that ensures the accurate and timely processing of our agency's client invoicing. This is a full-time, hybrid position based in our Mar Vista office , with 2–3 in-office days per week, reporting to the Billing Manager. If you thrive on accuracy, organization, and are looking to start your career in finance within a creative industry, this is the perfect opportunity for you

    Key Responsibilities

    • Data Entry & Processing: Accurately and efficiently perform a high volume of data entry related to client billable expenses, purchase orders, and vendor invoices directly into our agency management system, Advantage.
    • Invoice Generation Support: Assist the Billing Manager in the preparation and generation of preliminary and final client invoices for media, production, and fee-based services.
    • Documentation & Filing: Maintain well-organized and complete electronic and physical billing files, ensuring all backup documentation is properly attached and accessible for audits.
    • Flowchart Verification: Work with Media and Project Management teams to verify costs and placements against client media flowcharts and documentation, often utilizing our internal tool, Guideline.
    • Billing Reconciliation: Assist in reconciling client budgets, project expenses, and billed amounts to ensure accuracy and compliance with client contracts.
    • Issue Resolution: Flag discrepancies or potential billing issues to the Billing Manager promptly and assist in the necessary follow-up or research.
    • Ad-Hoc Support: Provide general administrative support to the Billing and Finance team as needed, including organizing reports and responding to internal inquiries regarding invoice status.

    Qualifications & Experience

    Required:

    • High School Diploma or equivalent; Associate's or Bachelor's degree in Accounting, Finance, or Business Administration is a plus.
    • Exceptional attention to detail and a strong commitment to accuracy in data entry and calculations.
    • Proficiency in Microsoft Office Suite, particularly Excel (basic formulas and data manipulation).
    • Strong organizational skills with the ability to manage multiple tasks and deadlines in a fast-paced environment.
    • Excellent written and verbal communication skills.
    • A professional, positive, and collaborative attitude.

    Preferred:

    • Previous experience (internship or entry-level role) in an administrative, data entry, or accounting support function.
    • Direct experience with Advantage or other similar agency accounting software is a significant plus.
    • Familiarity with agency-specific media tools or flowcharting software like Guideline.

    Pay and Benefits

    • $22-$24 per hour (DOE)
    • Medical, Dental, Vision and 401k Matching

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