- Provide processing and input of required payroll data such as W-4 information, garnishments, fitness reimbursements, and union dues to enable timely and valid processing of payments; apply knowledge and experience processing benefits, individual retirement records forms, and thrift savings plan corrections per OPM regulations.
- Utilize an automated payroll system to process time for both salaried and hourly employees under union contracts.
- With oversight and approval from federal staff, apply established applicable policies, rules and regulations associated with Federal payments including applicable parts of Title 5 and 31 of the US Code, and Chapter 5, 31 and 41 of the Code of Federal Regulation.
- Provide customer service to a wide variety of customers, including vendors, employees, contracting and contract administration officials such as CO and Contracting Officer's Technical Representatives (COTRs), managers, team members and others by responding to internal and external customer questions and inquiries, providing details / status of a specific invoice(s), general invoice processing assistance, notice of missing requirements needed for payment processing, reasons for delay or rejection in payment/processing.
- Troubleshoot research and provide resolution recommendations for invoice processing issues / problems (both systems and user caused). Implement management-approved resolutions, including relaying resolution plan / status / response to customer or employee; reviewing issue(s) for 'lessons learned' opportunities; documenting resolution (as needed), alerting manager / personnel of continuing concerns or issues.
- As requested by the manager monitor Payroll hotline and group email, as directed; respond to inquiries and questions of established policy / procedure or of a routine nature including but not limited to status updates or general call-backs.
- Perform a variety of general clerical duties such as copying, filing, scanning, and electronic and postal mail review and distribution.
- Provide training, guidance, and assistance to new or junior team members on applicable policies, rules and regulations associated with Federal payments, as well as established organizational procedures and guidelines, as requested.
- Participate in procedure review and improvement process, including development / draft and recommendation for new and/or changes to existing procedures, processes, and guidelines to increase efficiencies, effectiveness and/or enhance product quality.
- Support and assist with the execution and implementation of management-approved updates to the automated payroll system and financial system initiatives. Assistance may include helping federal staff publish new and/or revised procedures / processes and/or other similar team projects/efforts.
- Assist in the preparation of W-2's.
- Serve as back-up for other organizational Disbursement Specialists, providing services of a similar size and scope as needed / requested.
- Create and maintain files and filing system(s) in accordance with compliance requirements. File and disperse documents/letters as appropriate. Verify all official records are accurately maintained for auditing purposes. Maintain file records in accordance with the Information Governance & Lifecycle Management (IGLM) policies and procedures.
- Understand and perform assigned work in accordance with procurement structure, as defined within the Purchasing Instructions and Delegations of Authority.
- A degree in Finance, Business Management, Business Administration (or closely related field) is preferred.
- With an applicable Bachelor's degree, 2 years of experience is required.
- Without an applicable degree, 6 years of experience is required.
- Experience should work experience in accounting (Accounts Payable or Accounts Receivable) or other finance fields.
- Previous experience using an automated enterprise financial system (i.e. SAP, Oracle, PeopleSoft, etc.).
- Experience with filing employer tax returns to both federal and state agencies.
- Knowledge and experience processing benefits, individual retirement records forms, and thrift savings plan corrections per OPM regulations.
- Understanding of Federal Benefits and tax filing for employers
- Knowledge of W-2 preparation.
- Understanding of Federal appropriation rules. While not necessary for initial selection, a working understanding will be required as a core component of this contract assignment.
- Valid U.S. Driver's License is required.
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Disbursement Specialist - Portland, United States - ACS Professional Staffing
Description
Overview:
ACS Professional Staffing is looking for an employee to work on-site with our client. This Disbursement Specialist position will provide professional services in the payment arena, the primary focus of this position is to help facilitate the processing of payroll for federal employees using an automated payroll system. This position will be working on processing and reporting payments for federal employee benefits and taxes. This full-time position is located in Portland, OR.
Responsibilities:
Requirements:
Work sponsorship is not available at this time. Third-party candidates will not be considered for this position.
Because we are a federal government contractor, we have special restrictions placed on us for hiring foreign nationals into certain key positions within the company. This particular position requires U.S. citizenship.
ACS Professional Staffing will provide equal employment opportunities to all applicants without regard to the applicant's race, color, religion, sex, gender, genetic information, national origin, age, veteran status, disability status, or any other status protected by federal or state law. The company will provide reasonable accommodations to allow an applicant to participate in the hiring process if so requested.
If you have any questions about the job posting, please contact
If you have any questions about our Reasonable Accommodation Policy, please feel free to email
