Director of Human Resources - Chicago, United States - Flats LLC

Description

JOB DESCRIPTION
Role Summary

Reporting to the COO, the Director of Human Resources will serve as a pivotal leader for the corporation who will help the senior leadership team and the rest of the organization to manage all day-to-day activities of the payroll, benefits, employee onboarding, and claims administration HR processes and procedures.

The Payroll & Benefits Administration Manager performs the activities relating to the company payroll, benefits, and HRIS processing including developing, implementing, and monitoring.

The individual will be the company's subject matter expert with all payroll, benefits and HRIS administration and manage the HR team to support these processes and procedures.

Essential Functions

Process payroll for hourly, salaried, and temporary employees; including reviewing and importing hours from the time and attendance system, PTO, entering tax and direct deposit information, administering regulatory requirements, e.g., garnishments, tax levies, and support orders, and other adjustments to pay as necessary.

Administers all day-to-day activities with benefits administration and record keeping (i.e., open enrollment process, invoices, scheduling meetings and info sessions, data entry/data management, including employee's leave time activity, ACA, garnishments, workers comp claims, work comp and FMLA documents)

Implement and maintain payroll best practices to improve efficiency and consult with the human resources team to improve payroll and HRIS processes.

Respond to all unemployment claims in a timely manner.
Maintain updated and accurate employee records in payroll/HRIS systems.
Produces scheduled and ad-hoc reports pertaining to payroll and human resources requirements.
Administers all employee benefit programs and benefit vendor relationships, including enrollments and terminations.

Coordinates and conducts the new employee onboarding process and presents benefits presentations to ensure employees gain an understanding of benefit plans and enrollment provisions.

Fulfills all governmental regulatory mandates and ensures filings are performed as required, including timely filing of payroll 941s, 1095s, and related payroll/401k/benefit audits.

Plans, conducts, and reports results of audits to ensure all enrollments are accurate and that dependent information is correct for each employee and works closely with Accounting for quarterly and year-end audits (payroll, Workers Comp, 401k, etc.).

Addresses benefit inquiries to ensure timely and accurate resolutions. Maintains contact with employees and beneficiaries to facilitate proper and complete utilization of benefits for all employees.
Processes monthly billings from providers. Reviews billings for accuracy and approves for payment in a timely manner. Resolves discrepancies with carriers and payroll.
Maintains Employee Relations email inbox
Oversees annual performance review processes
Administers the employee onboarding and offboarding processes.
Conducts 30 day / 90 day check-ins of all new employees. Conducts exit interviews of all employees that were not terminated for cause.
Assists hiring managers in writing job descriptions, conducts 1st round interviews, and manages job postings in Indeed/LinkedIn/Paylocity.
Works with internal teams to provide monthly employee newsletter.

Maintains complete electronic employee personnel files, records and other documentation for employees, including processing new employees, forms for employment status changes and maintaining timely and accurate files.

Coordinates pre-employment paperwork and processes.
Works with department heads to manage the recruiting of new personnel (i.e. writes job descriptions, administers job postings in Indeed, LinkedIn, etc.).
Assessing current HR operations and internal controls, offering recommendations for improvement, and implementing new systems, processes, and procedures

Requirements

Competencies
Strong Knowledge of all aspects of Payroll & Benefits Processes and systems and familiarity with ERISA, 401k, Medical Benefits, Non-Medical Benefits, and payroll administration
Excellent communication skills - both verbal & written
Thoroughness and attention to detail
Ethical conduct
Teamwork & Collaboration skills
Flexibility and Willingness to learn
Technologically savvy

Supervisory Responsibility

No current supervisory responsibilities.

Work environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical demands

This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

Position type and expected hours of work

This is a full time position. Days and hours of work are typically Monday through Friday, 8:30 a.m. to 5:30 p.m. Some flexibility in hours is allowed.

Travel

Minimal travel is expected for this position.

Required education and experience
Bachelor's degree or equivalent years of experience in Human Resources or Business Administration
Ability to read and write English, follow verbal instructions and use simple math.

Preferred education and experience
Bachelor's degree in Human Resources or Business Administration
CEBS, CPP and/or PHR/SHRM-CP certification
Five years of related experience.
Familiarity with software programs used in this job preferred (i.e. Paylocity, Excel, PowerBI, LinkedIN, CheckR, Indeed, etc.)

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

Duties, responsibilities and activities may change at any time with or without notice.

Salary Description

$110K-130K Based on Experience + 10% Annual Bonus
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