Administrative Assistant III - Utica

Only for registered members Utica, United States

3 weeks ago

Default job background
Full time $22 - $33 (USD)
Under general supervision of Manager/Department Head or designee Administrative Assistant II coordinates and performs a variety of confidential administrative duties independently with minimal direction Coordinate and perform complex administrative tasks requiring a high degree of independent action and setting priorities procedures Prepare update correspondence memoranda agendas handouts website updates reports etc Record prepare distribute minutes Maintain calendars Assist employees with onboarding training answer operational questions within scope duties Assist processing payroll personnel action human resource related forms Ensure accurate data entry staff related data regulatory requirements Perform data entry generate reports Organize information spreadsheet format from data collection Generate reports preparation analysis graphical display spreadsheets databases Arrange travel logistics coordinate schedules Complete travel advance authorization forms Maintain travel records Schedule arrange conferences meetings interviews appointments events similar activities Review expense reports Submit voucher forms receipts reimbursement Process track documents invoices payments requisitions Follow up payments Reallocate purchases necessary Answer phones screen calls Provide information respond complex questions Greet visitors ascertain needs provide information Review sort distribute file material Identify priority items route accordingly Order maintain office department supplies Answer emails respond routine correspondence May supervise assigned staff Perform other duties required Education Experience Requirements REQUIRED HS Diploma equivalent years related experience Proficient Microsoft Office products software PREFERRED Specialized secretarial training Licensure Certification Requirements Disclaimer Qualified applicants receive consideration employment regard age race religion national origin ethnicity age gender including pregnancy childbirth et al sexual orientation gender identity expression protected veteran status disability Successful candidates might undergo background verification external vendor Job Details Req Id Department OPERATING ROOM Shift Variable Shift Hours Worked FTE Work Schedule HRLY NON-UNION Employee Status A Full-Time Union Non-Union Pay Range $22 - $33 per hour
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