Senior Administrative Associate - Austin

Only for registered members Austin, United States

1 month ago

Default job background
+ Provide high-level administrative support to the Department of Educational Leadership and Policy + Document and Request Management: purchasing procurement payments researcher access fees order process expenses serve as department representative for contract processing in ContractsPlus travel faculty student visitor create VE5 documents in DEFINE prior to travel create VP5 travel reimbursement documents + Procurement Purchasing Payments review evaluate prepare incoming documents ensure proper routing prepare transmittal documents set up data entry create project status reports follow-up manage FERPA review requests manage proposal extension amendment submissions researcher onboarding project closeouts track document data files researchers access routed researcher documents needing signatures through DocuSign coordinate with COE HR HR needs Website Audit Inventory update ERC website send IT Coordinator accuracy annual downloads state agency websites provide documentation yearly audit maintain ERC equipment inventory database track assets WORQ Space computer equipment inventory computer replacement schedule coordinate annual inventory Senior Admin Manager report submission other related duties assigned Scheduling add researchers Google Calendar VM use keep track training requirements expiration IRB dates project expiration schedule FERPA reviews date reviews completed Events Coordination assist coordination events meetings logistics department meetings events new student orientation semester receptions retirement receptions guest lectures faculty recruiting etc Additional tasks assist Senior Administrative Manager tasks projects needed support Department Administrative Office staff ERC faculty staff various projects Room Reservations responsible assisting individuals reserving ELP classrooms non-class-related events maintain ELP-controlled classrooms spaces ready academic use Front Office serve first point contact ELP visitors work study staff present answer main line direct calls offices staff greet public responsible office supplies lobby kitchen tidy Required Qualifications Bachelor degree experience at Administrative Associate level or high school graduation GED five years clerical experience including year experience at Administrative Assistant level strong interpersonal problem-solving skills excellent oral written communication skills ability work independently team interact productive working relationships diverse population faculty staff students positive professional demeanor ability assess workload prioritize tasks meet deadlines successfully manage concurrent projects multiple areas accuracy experience MS Office suite learn quickly flexible arranging events taking ownership projects seeing successful completion undertaking completing tasks minimal supervision individual initiative meeting functions position Relevant education experience substituted appropriate Preferred Qualifications Experience using UT mainframe accounting system FRMS Salary Range 50000+ depending qualifications Working Conditions may work standard office conditions repetitive keyboard workstation Required Materials Resume CV three references contact information one reference supervisor letter interest Important applicants current university employees contingent workers prompted submit resume subsequent applications additional Required Materials uploaded Application Questions section submitted online application once submitted made changes Valid Job:
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