lanier technical college - Gainesville, United States - GeorgiaGov

Description

POSITION : Administrative Assistant for Allied Health Division

REPORTS TO: Dean for Allied Health

SALARY RANGE :Upper $30's to Low $40's depending on education, qualifications, and experience

EFFECTIVE :This position is available now

RESPONSIBILITIES:

Under general supervision, performs and completes administrative tasks and assignments associated with the Allied Health Division including:

·Provides support to the Dean for Allied Health including scheduling of meetings with access to confidential information note taking.

·Review and maintain confidential communications.

·Prepare monthly payroll Excel spreadsheet.

·Prepares and manages hiring and payroll process for the Allied Health Division

·Assist with processing of faculty applications and hiring procedures.

·Communicate with new hires their responsibilities in getting cleared to work, sending in all official transcripts and certifications.

·Assist with completion of schedules, Letters of Intent, faculty scheduling, room assignments, course schedules.

·Calculate adjunct hours to prepare and manage letters of agreement each semester.

·Assist in planning and organizing division meetings.

·Create and submit purchase orders as needed

·Respond to departmental inquiries, questions or requests

·Enter data from forms into existing systems (i.e. Banner, KMS)

·Monitor use of and maintain office supplies

·Maintain and safeguard the confidentiality of documents, general files, and other pertinent information.

·Conducts research using a variety of sources to complete, prepare, assemble, process, and/or generate reports and other documentation

·Provides support to Allied Health programs and Program Directors as needed.

·Other duties as assigned by supervisor

MINIMUM QUALIFICATIONS

Associate's degree *and* one (1) year of work-related experience; OR a High school diploma or equivalent *and* three (3) years related work experience.

TECHNICAL COMPETENCIES

·Ability to work with minimal supervision

·Strong organizational and customer service skills, take initiative, and learn new concepts

·Demonstrated attention to details and accuracy

·Demonstrated proficiency and accuracy in data entry using Banner and KMS software systems

·Proficient computer skills in Microsoft Office, spreadsheet applications and other job-related software programs

·Knowledge of modern office practices and procedures

·Effective skill in interpersonal relations and in dealing with the public

·Effective oral and written communication skills

·Ability to understand and interpret policies and procedures and exercise good judgement

·Ability to maintain confidentiality and safeguard information

·Ability to be flexible, adaptable and function under pressure

PREFERRED QUALIFICATIONS

·Prior work experience in a postsecondary educational environment

·Post-secondary training or degree in a medical discipline or closely-related field

·More than three (3) years of related work experience

State of GA benefits include: A choice of retirement plans (Georgia State Employees' Pension and Savings Plan or Teachers' Retirement System), health and flexible benefits insurance options, sick leave and annual leave accruals (10 hours each monthly), and 13 state holidays.

As set forth in its student catalog, Lanier Technical College does not discriminate on the basis of race, color, creed, national or ethnic origin, sex, religion, disability, age, political affiliation or belief, genetic information, veteran status, or citizenship status (except in those special circumstances permitted or mandated by law). The following person(s) has been designated to handle inquiries regarding the non-discrimination policies:

Associates degree in Business Administrative Technology *and* One (1) year of related work experience OR High school diploma or equivalent *and* `Two (2) years of related work experience.