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Financial Administrative Officer - Riverside, United States - University of California System
Description
The Financial and Administrative Officer (FAO) will provide oversight and coordination of the financial and administrative support functions for the Department of Society, Environment, and Health Equity (SEHE) and Department of Black Study.
This position reports to the Divisional Financial and Administrative Officer and has primary responsibility for providing management, coordination and oversight of the daily operations of the departments include financial, human resources, academic support, contract and grants, facilities management and other operational matters.
The department's academic personnel include ladder rank faculty, Professor(s) of Teaching, Visiting Professors, Researchers, Associate In and Teaching Assistants.The position will support SEHE and Black Study as they plan to offer undergraduate majors and minors in Environmental Studies and Global and Community Health, and Black Study, respectively in addition to supporting both departments in their quarterly courses.
The position manages business, accountability, stewardship, publicity, and support functions in the departments to achieve individual department and CHASS goals and objectives in meeting the mission of the University.
The incumbent has significant responsibility to organize work and achieve broadly stated goals for the units they serve.This would include identifying objectives, developing strategies, and policies, and functions with a reasonable degree of autonomy in collaboration with the Department Chairs and the Divisional Financial and Administrative Officer.
The full salary range for the Financial Administrative Officer is $71,100 - $128,700 annually.We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.
Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.As a university employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time.
Federal, state, or local government directives may impose additional requirements.
Manages, plans and administers a range of administrative operations in a small to medium academic department, or a small to medium non-academic department or program.
IT, facilities, student services, and/or contracts and grants.
May supervise a small staff of support employees and/or students.
Coordinates and participates in a variety of human resources activities including employment, training, classification and ensuring the completion of forms and documents related to HR and Payroll for unit/department.
Gathers, analyzes, prepares and summarizes financial and HR reports.Administers facilities and space logistics and manages equipment needs.
Develops and prepares budgets and financial reports for funding which may be complex.
Performs studies for resource plans, including approaches, trends, sources and uses.
Assists in the design and drafting of organizational website content; drafts newsletters and correspondence to organizational constituents.
Performs recharge administration.
Provides input into non-technical portions of grant and contract proposals.
Gathers, analyzes, prepares and summarizes financial and HR reports.
Serves on committees, representing department/unit.
Develops and implements procedures for supply inventory and to keep equipment in good working condition.
Acts as safety coordinator.
May assist with fundraising related duties.
Thorough knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees.
Knowledge of a variety of administrative operations activities such as events planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
Ability to use discretion and maintain confidentiality.Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
Strong skills in short term planning, analysis and problem-solving and customer service.
Ability to interpret policies and procedures related to finance, purchasing, travel, academic personnel, and payroll.
Knowledge of, and direct experience with, applying budgeting and financial policies and developing related internal controls.
Excellent oral and interpersonal communication skills, with the ability to effectively and professionally communicate using tact and diplomacy with internal and external audiences.
Excellent written communication skills, including the ability to compose business correspondence, using correct spelling, punctuation, and grammar.Ability to maintain confidentiality at all times.
Skill in accurate record keeping with strict attention to detail.
Ability to function independently and take responsibility for results.
Skill in financial analysis, planning, and administration of multiple fund sources. Ability to prioritize work assignments to meet deadlines and complete tasks in a timely manner. Strong computer skills, including experience with Microsoft Office (Excel, Word, PowerPoint,Access). Ability to present academic, personnel, and/or financial data, analyses and information in a clear and concise manner.
Knowledge of UC policies and procedures related to finance, purchasing, travel, academic personnel, and payroll. Demonstrated experience with UCR's on-line financial systems.
Strong understanding of federal, state, and private grant/contract regulations and standard proposal requirements asthey pertain to the administration of higher education contracts and grants
Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management.
Solid knowledge of common University-specific computer application programs. Advanced knowledge of common University-specific computer application programs.
Strong understanding of federal, state, and private grant/contract regulations and standard proposal requirements asthey pertain to the administration of higher education contracts and grants Knowledge of UC policies and procedures related to finance, purchasing, travel, academic personnel, and payroll.
Knowledge of a variety of administrative operations activities such as events planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
Ability to function independently and take responsibility for results. Skill in accurate record keeping with strict attention to detail. Thorough knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees. Ability to use discretion and maintain confidentiality. Knowledge of, and direct experience with, applying budgeting and financial policies and developing related internal controls. Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills. Strong skills in short term planning, analysis and problem-solving and customer service.Excellent oral and interpersonal communication skills, with the ability to effectively and professionally communicate using tact and diplomacy with internal and external audiences.
Ability to maintain confidentiality at all times. Skill in financial analysis, planning, and administration of multiple fund sources. Ability to prioritize work assignments to meet deadlines and complete tasks in a timely manner. Strong computer skills, including experience with Microsoft Office (Excel, Word, PowerPoint,Access). Ability to present academic, personnel, and/or financial data, analyses and information in a clear and concise manner.Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management.
Solid knowledge of common University-specific computer application programs. Advanced knowledge of common University-specific computer application programs.
