office coordinator - Media, PA , USA, United States - Delaware County, PA
Description
Job Opening:
Office Coordinator
Department:
Medical Examiner's Office
Posting Date:
April 5, 2024
Salary:
$51,500 Annually
FLSA / GRADE /
BARGAINING:
Exempt / G / NB
Summary
The Office Coordinator is responsible for completing various administrative tasks within the Delaware County Office of the Medical Examiner, including, but not limited to, the following.
Prepare payroll biweekly and track time away from work for Medical Examiner staff.
Prepare Check Requests for payment of bills or expenses; prepare invoices for services rendered; track, credit, and deposit payment of these invoices.
Prepare mailings and letters.
Assist in vendor relationship management.
Data entry into various department and county databases such as Moon, SAP, EDRS, etc.
Assist and direct clients from the outside, answer telephones, relay messages, solve problems, and all other office-related duties with a professional demeanor.
Develop and report on goal-based performance metrics; foster a culture of quality improvement for continuous improvement.
Carry out special projects, including planning, implementing, tracking metrics, and reporting on the results of the projects.
Track certification, continuing education, and credits for compliance with department and County training requirements.
Manage training schedules and appointments.
Maintain a sufficient inventory of various supplies and order new equipment as needed.
Resolve issues with the building and Facilities Department, such as needed maintenance or emergency repairs.
Perform other duties, tasks, and special projects as required.
Required Knowledge, Skills & Experience
Minimum of a High School Diploma.
Bachelor's degree in a related field preferred.
Knowledge of basic bookkeeping principles and office management systems and procedures.
Experience working in a healthcare facility or clinic is strongly preferred.
Experience in the field of forensic operations is highly preferred.
See tasks through from start to finish.
Exceptional organizational skills to ensure that quality services are provided.
Outstanding communication and customer service skills, both in written and verbal communication.
Strong interpersonal skills.
Strong computer skills and working knowledge of Microsoft Office and SAP.
Ability to pass a security background check.
Delaware County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, membership in an employee organization, political affiliation, or status as a veteran in the recruitment, selection, or hiring of its workforce.
Reasonable accommodations are available to persons with disabilities during the application and/or interview processes per the Americans with Disabilities Act.
Contact
To apply, please fill out our online application form.