PSD Sales Coordinator 1 - Irving, United States - Holt CAT

Description

Job Summary: The PSD Sales Coordinator is responsible for supporting purchasing, receiving, and invoicing functions. Other functions include customer support, project support, freight support, and various administrative duties to increase efficiencies and satisfy customer needs.

Essential Functions:

• Models promotes, reinforces, and rewards the consistent use of HOLTs Values Based Leadership (VBL) tools, models, and processes to ensure alignment with
  Our vision, Values, and Mission
• Performs the purchasing, receiving, and invoicing for CAT and non-CAT products and services for the Power Systems Division (PSD)
• Assists in the invoicing of prime products for the department
• Assists the PSD Sales Administrative Manager in meeting and achieving the goals and objectives of the PSD sales department
• Coordinates with the Caterpillar Factory Representatives and HOLT project engineering/management group on behalf of the department
• Completes CAT engine ordering process which includes the tracking of orders and communicating with CAT Factory Representatives regarding the status of orders
• Coordinates CAT Engine order acknowledgments with project engineering/ management groups to improve communication
• Processes purchase orders, including tracking, coding, and submitting invoices for payment
• Acts as a centralized point of contact for purchases on behalf of the Power Systems Division
• Creates, updates, and maintains project job files and spreadsheets
• Performs other related administrative duties as assigned by management
• Requires regular and punctual employee attendance
• Works safely always and adheres to all applicable safety policies; complies with all company policies, procedures, and standards
• Performs other duties as assigned

Knowledge, Skills, and Abilities:

• Knowledge of CAT engine and gensets in addition to other non-CAT related equipment
• Knowledge of invoicing, receiving, and basic business accounting principles
• Excellent oral and written communication skills
• Exceptional organizational, time management, and multi-tasking skills
• Intermediate computer and related software applications skills
• Intermediate to advanced Microsoft Office product skills (Word, Excel, PowerPoint, etc.)
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
• Ability to interact with tact and courtesy and maintain a professional manner
• Excellent interpersonal skills to establish working relationships with multiple departments and various levels of the organization, external CAT personnel, and
  vendors used by PSD
• The ability to read and understand information and ideas presented in writing
• The ability to listen to and understand information and ideas presented through spoken words and sentences

Education and Experience:

• High school diploma or equivalent required
• Up to two years of work-related skill, knowledge, or experience is required

Supervisory Responsibilities:

• None

Travel:

• Up to 5% travel maybe expected

Physical Requirements:

• This position involves extended periods in a stationary position; additionally, the occasional movement inside the office to access office machinery, file cabinets,
  etc.
• This role frequently communicates with others, and must be able to exchange accurate information in these situations
• Occasionally moves materials or equipment weighing up to 10 lbs.
• Constant movement and use of limbs; this position requires good manual dexterity, coordination, and stamina
• Routinely reacts to visual, auditory, and other signals, including alarms and instructions, and is required to visually inspect work

Work Environment:

• Regularly works indoors in environmentally controlled conditions
• Occasionally works outdoors and may be exposed to weather extremes conditions that include inclement weather, heat, cold, and humidity
• Frequently works at fast pace with unscheduled interruptions

Disclaimer: Please note that the above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be interpreted as an exhaustive list of all responsibilities, duties, and skills required of the incumbents so classified. All incumbents may be required to perform duties outside of their normal responsibilities, as needed.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR c)