Facilities Coordinator - Pharr, United States - Spectrum

Description

JOB SUMMARY
This position is responsible for coordination of the day-to-day administrative functions for the Facilities department.

This includes some or all of the following:

invoice approvals, records management, expense tracking, PA and PO creation and tracking, month end expense and capital accruals, facility work order processing, new vendor set ups, reports creation, and processing certificate of insurance requests.

This role acts as liaison between the company and all entities involved with the cleaning, general repair, plumbing, electrical work being performed at assigned company locations.

MAJOR DUTIES AND RESPONSIBILITIES

• Actively and consistently support all efforts to simplify and enhance the customer experience.
• Review and approve invoicing ensuring correct coding and work completion working with co-workers and management.
• Follow up on invoice payment queries.
• Set up new vendors for financial system.
• Create PA and PO for facility capital expenditures.
• Complete month end accruals – expense and capital working with co-workers and management.
• Follow up on spending queries for both capital and expense.
• Maintain hard files for facility related documentation especially compliance and regulatory documents.
• Liaison for work order processing and assists Facility Field Coordinators as necessary.
• Handle work order requests related to office equipment (copiers etc.) and service issues (janitorial, landscapers etc.) and other general facility related issues.
• Maintain facility ticketing database and update as necessary.
• Liaison for facility ticketing engine.
• Maintain facility floor plans and seating assignments as applicable.
• Coordinate the activities of various vendors for the maintenance of facilities.
• Project management and coordination for smaller scope, including vendor interface.
• Other duties as assigned.

REQUIRED QUALIFICATIONS
Required Skills/Abilities and Knowledge

• Ability to read, write, speak and understand English
• Knowledge of Microsoft Office
• Ability to use office equipment, including telephone, computer, printer and copier
• Ability to work in a team oriented, fast paced, high demand environment
• Work independently and manage time efficiently
• Ability to project a positive personal and company image to all contacts and co-workers
• Problem solving and organizational skills
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
• Bilingual:

Spanish Required

Required Education High school diploma or general education diploma (GED)
Required Related Work Experience and Number of Years

• Construction or building maintenance experience - 1-2
• Facilities coordination experience
• Supervisory experience

WORKING CONDITIONS Office environment

GFR
Here, employees don't just have jobs, they build careers. That's why we believe in offering a comprehensivepay and benefits ) package that rewards employees for their contributions to our success, supports all aspects of their well-being, and delivers real value at every stage of life.

A qualified applicant's criminal history, if any, will be considered in a manner consistent with applicable laws, including local ordinances.

Get to Know UsCharter Communications is known in the United States by our Spectrum brands, including: Spectrum Internet, TV, Mobile and Voice, Spectrum Networks, Spectrum Enterprise and Spectrum Reach.

When you join us, you're joining a strong community of more than 100,000 individuals working together to serve more than 32 million customers in 41 states and keep them connected to what matters most.

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Who You Are Matters HereWe're committed to growing a workforce that reflects our communities, and providing equal opportunities for employment and advancement.

EOE, including disability/vets.
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