Secretary to Asst. MS Principal - Madison Heights, United States - Oakland Schools

Description

Position Type:
Administrative and Business Office Support/Secretary/Clerical

Date Posted:
5/13/2024

Location:
Page Middle School

Date Available:
08/01/2024

District:
Lamphere Schools - websitePosition: Secretary to Assistant Middle School Principal (EDUStaff)

Location: Page Middle School

Schedule: Monday-Friday, 7:00-3:30, 11 Months

Pay Rate: Based on experience

QUALIFICATIONS:

• Shall hold a high school diploma
• Shall be a competent typist with minimum typing speed of 55 wpm
• 1 - 3 years of school-related work experience, preferred
• Proficiency in MiSTAR, Frontline, ParentSquare, Google applications, and Axis Camera System software, preferred
• Ability to perform routine office skills, including filing and operating office equipment (copier, scanner, fax machine, etc.)
• Customer service oriented, with strong written and verbal communication skills
• Must be responsible and trustworthy in maintaining the confidentiality of students and staff record
• Must be tactful and capable of exercising good judgment in contacts with students, parents, staff and others
• Must have the temperament to work well under pressure
• Must be able to adjust to work situations necessitating adjustment to frequent change
• Ability to withstand the strain of the position
• Self-directed with the ability to perform job tasks with minimal supervision
• Ability to establish priorities and meet deadlines accurately and precisely
• Strong interpersonal skills to maintain relationships with staff members
• Ability to recognize problem areas and seek solutions to increase efficiency
• Reliable and punctual with excellent work-related attendance record
• Such alternatives to the above qualifications as the administration may find appropriate and acceptable

RESPONSIBILITIES:

1. Record student absences and answer all calls relating to student attendance
2. Place calls to homes of students who are absent
3. Prepare reports of student absences for assistant principal
4. Prepare the Student Count Day Report
5. Responsible for all correspondence directly related to assistant principal
6. Assist in mail preparation for office correspondence
7. Answer telephone, taking messages and/or directing calls to the proper person, providing the question cannot be answered by the secretary
8. Must be able to deal pleasantly and effectively with all telephone conversations, including those of an irate nature
9. Help train, direct, and supervise the student office assistants
10. Work collaboratively with custodial staff to assign and update student lockers
11. Assist with checking in guest teachers daily and making sure all classes are covered by proper staff. Assume this duty when the principal's secretary is unable to perform this task
12. Assist the athletic department with registering student-athletes in PRIVIT, organizing first aid supplies, and corresponding with coaches
13. Schedule all detentions and send communication to families via email, phone calls, and through the use of ParentSquare
14. Assist the counseling office with registration of new students
15. Process incoming and outgoing confidential student files and assist with incoming and outgoing CA60's
16. Assist students who are ill or injured, calling parents or medical assistance if necessary
17. Help to maintain student medications and dispense medications according to doctors' orders, when the counseling office secretary is unavailable.
18. Keep record of all and enter all safety drills into Oakland Schools compliance system
19. Operate all office machines and equipment in the office
20. Assist in the preparation of material for the opening and closing of the school year
21. Attend Open House and Student-Teacher Conference evenings and assist in the distribution of materials for these events
22. Assist in all shared secretarial responsibilities

Application Process:

Qualified candidates interested in this position can apply on the Oakland Schools Job Consortium : OR complete an application here:

It shall be the policy of the district not to discriminate on the basis of race, creed, color, national origin, age, sex, marital status or handicap status in the employment of personnel.