Admin Assistant - Puyallup, Washington, United States
2 days ago
Job description
The Administrative Assistant is experienced in handling a wide range of administrative support related tasks and is able to work independently with little or no supervision. They must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a large office of diverse people and programs. They possess the ability to organize a complex business calendar, handle communication in and out of the office, and other related duties as needed. The Administrative Assistant interacts well with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient. The Administrative Assistant maintains a high level of professionalism and confidentiality as is crucial to this role. They possess expert level written and verbal communication skills, strong decision-making ability and keen attention to detail.Duties and Responsibilities
- Exhibit excellent customer service with internal and external customers
- Perform administrative duties, including preparing agendas, distributing mail, coordinating and arranging meetings
- Answer phones and direct all incoming calls to appropriate party promptly and efficiently
- Assist Area Manager II and I with preparation of presentation materials
- Research, coordinate, and finalize complex assignments
- Exercise independent judgment with respect to routine problems
- Prepare documents and materials using Microsoft Word, Excel, and PowerPoint
- Maintain confidentiality of information related to the work of the department
- Work to coordinate with other Distribution Center administrative assistants
- Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner
- Assist with Excel based reports
- Process and code vendor invoices for approval
- Maintenance of regulatory filings and calendar to ensure all deadlines are met
- Special projects as assigned
- Other duties as assigned
- Staff supervision and development: No
- Decision making:
- Organizational Scope – All US locations/Single Category/Region/District/Distribution Center
- Travel: Up to 5%
- Flex Designation: DC Based
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