Administrative Assistant - Torrington - Torrington Public Schools

    Torrington Public Schools
    Torrington Public Schools Torrington

    6 days ago

    Default job background
    Full time
    Description

    Job Title


    Data Secretary (12) Central Registration

    Key Qualifications:
    • Associate's degree or higher in secretarial science, data management, or a related field
    • Two years' experience in secretarial and/or data management
    • Bilingual Spanish required
    • Strong computer skills with focus on payroll/benefits software preferred
    • Expertise in the Microsoft Office environment

    Responsibilities Include:
    • Carries out duties and responsibilities with limited supervision. Makes decisions and establishes work priorities on essentially procedure-oriented operations.
    • Performs internet research and uses the latest technology in offices.
    • Works on personal computers to develop spreadsheets, write correspondence, supervise databases, and produce presentations, reports, and documents using desktop publishing software and computer graphics.
    • Possesses substantial knowledge of technical terminology and procedures in order to carry out highly specialized work.
    • Creates, enters, and manipulates data in a computerized database.
    • Compiles data from a wide variety of diversified sources for the purpose of complying with financial, legal and/or administrative requirements.
    • Maintains a wide variety of documents, files, and records for the purpose of supporting operations of the department(s) and meeting local, state, and federal requirements.
    • Welcomes, registers, and facilitates a smooth transition for students who are new to the Torrington Public Schools.
    • Provides up-to-date information to families regarding the enrollment process through the Torrington Public Schools website. Responds to parent inquiries in a timely fashion.
    • Prepares and maintains up-to-date information and enrollment packets as Torrington Public School Policy and state regulations require.
    • Receives and reviews enrollment information, including verification of residency and birth certificates, and requests for records, transcripts, etc.
    • Enters all enrollment information into the District's database, maintains files, and refers materials to appropriate staff.
    • Acts as a liaison between families, schools, and central registration regarding the enrollment process.
    • Provides superior customer service to all visiting guests, parents, and students. Answers questions politely and appropriately.
    • Serves in an administration support capacity for the Assistant Superintendent and the Facilities Director, as directed by the Assistant Superintendent.
    • Greets persons entering Central Office and directs them to the correct destination.
    • Deals with queries from the public and visitors.
    • Ensures knowledge of staff movements in and out of Central Office.
    • Receives, sorts, and distributes incoming mail and deliveries. Meters and processes all outgoing mail.
    • Performs all other general administrative and clerical duties as directed.


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