Conference Plan Coordinator - Dearborn, United States - AVI-SPL

Description

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Job SummaryResponsible for coordinating client site AV integration projects to meet profitability quality and safety/customer satisfaction objectives.

Essential Duties and ResponsibilitiesFacilitate plan design and deliver Audio Visual collaboration technology in client conference rooms to support company meetings and conferencesResponsible for acquiring information to develop client AV conference requirements including site surveys room scheduling preliminary design; trades schedulingRequires demonstrable project management experience in delivering conference-room based collaboration technology with an emphasis on high-quality projection control & audio/video conferencing solutions.

Responsible for direction of personnel and activities on project siteMeet with customers suppliers and planners to evaluate site-specific requirements such as HVAC electrical network etcWork with the Audio Visual supplier's engineers to recommend technical & facility architectureParticipate in the evaluation and recommendation of presentation audio and video products including supplier services and vendor managementWork with the client and UAW trades to obtain labor and material quotes for facility preparation obtain clearances & consult on electrical plant and HVAC remediation requirementsAssume ownership of assigned conference room installation projects including acting as lead for project planning execution and communication processesObtain and read all contract documents including but not limited to:

bid drawings and specifications contract project workbook subcontractor scopes of work and construction scheduleAcquire a thorough understanding of project requirements and objectivesAttend project kick-off meeting that includes key participants including client sales engineering fabrication and installation and UAW tradesCoordinate all in house activities associated with project executionCreate update and manage the client quote log and Room Build Plan scheduleFunction as the focal point for project communication and documentationCoordinate activities with general contractor construction manager owner and other trades as requiredProvide regular reports of job progress to client and Project ManagerCooperatively manage and monitor the labor and installation personnel over the course of the project and communicate (upward) any issues Generate and/or respond to construction communicationRegularly inspect installation work performed by staff and/or subcontractors.

Other duties assigned as neededSkills and AbilitiesSelf-starter capable of working independently and ensuring to meet deadlinesExcellent communication and interpersonal skills both verbal and writtenAbility to balance multiple tasks with changing prioritiesDemonstrate time management skills with attentio#J-18808-Ljbffr