Coordinator, Office Services - Chicago, Illinois, United States

Excel Sports Management is an industry-leading sports agency representing top-tier talent, blue-chip brands and marquee properties. Our success is rooted in our people, our high character reputation and our commitment to creating a diverse and welcoming workplace. We focus on tea ...

Job description

Excel Sports Management is an industry-leading sports agency representing top-tier talent, blue-chip brands and marquee properties. Our success is rooted in our people, our high character reputation and our commitment to creating a diverse and welcoming workplace. We focus on team chemistry, collaboration, strong relationships, valuable networks, and ambitious ideas to deliver innovative solutions that keep our clients and agency ahead of the curve.

Excel Sports Management is an Equal Opportunity Employer (EOE).

Position Summary:

Excel Sports Management seeks a Coordinator, Office Services to aid our growing organization as the first point of contact at our Chicago location with all processes related to office operations and logistics. The ideal candidate will be a highly organized, driven, self-starter that is detail-oriented and exudes positive energy and elevated customer service.  The candidate must have great interpersonal skills, confidence and be able to work collaboratively while thriving in a dynamic environment.

Essential Duties & Responsibilities:

• Under the guidance of the Senior Manager, Office Services and Facilities, helps oversee the day-to-day operations of the Chicago Office.
• Provide the highest level of service to all visitors, employees, candidates, and vendors, and ensure their arrival and access is welcoming and seamless.
• Manages incoming and outgoing mail, including but not limited to USPS and FedEx packages.
• Support colleagues in planning in-office meetings, conference room set-up, refreshment orders and resources.
• Under the guidance of the Senior Manager, Office Services and Facilities orders office supplies, cleaning supplies and manages refreshment replenishment for the Chicago Office
• Maintain office common areas in an organized and neat fashion, including conference rooms, kitchen, municipal and storage areas.
• Will collaborate with the NY-HQ to maintain consistent environments and facilities across all offices.
• Will work with the HR and Recruitment team to greet and direct candidates while on-site.
• Will work closely with HR, to ensure that all new hires are provided the proper building and security access.
• Will track and report office related expenses.
• Will provide administrative support to senior leadership as needed.
• All other duties as assigned.

Physical Requirements:

• Prolonged periods of sitting at a desk.
• Must be able to lift up to 15 pounds at time.

Education & Experience:

• Bachelor's Degree required.
• Business Administration preferred.
• Customer Service experience preferred.

Knowledge, Skills and Abilities:

• Must be a problem solver who is quick on their toes and able to navigate dynamic situations.
• Must have exceptional time-management skills and be able to execute tasks and responsibilities in an ever-changing environment.
• Must demonstrate excellent communication skills and be able to communicate clearly in all the various modes (verbal, written, text, etc.)
• Must have well-developed interpersonal skills, and energetic demeanor and a positive confident attitude.
• Must have a client-first mentality and commitment to excellence and continuous improvement.
• Must enjoy office logistics and operational tasks.
• Must be able to build relationships, genuine connections, and trust both internally and externally.
• Must be proactive and possess strong organization and prioritization skills.
• Must have a strong attention to detail and ability to manage multiple priorities.
• Must have strong working knowledge of Microsoft Excel, PowerPoint, etc.
• Must be able to operate with discretion and confidentiality.
• Must be a flexible and reliable team player internally and externally.
• Must be able to think creatively and innovatively.

 

The pay range for this position is $42,000- $46,000 per year at a 32-hour work week and is overtime eligible above 40 hours per week. This position is also eligible for benefits, including health, dental, and vision plans, and a discretionary bonus.

Ultimately, the salary may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria.

This position is not eligible for sponsorship.

Excel Sports Management provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.  This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, leaves of absence, compensation and training.