Administrative Assistant - Penn State University Park
1 day ago
Job description
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.
Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.
POSITION SPECIFICS
Penn State IT (PSIT) is seeking an Intermediate-level Administrative Assistant to join the team. This key role supports PSIT staff in ensuring smooth daily operations across the University. The ideal candidate is highly organized, adaptable, detail-oriented, and skilled at managing multiple priorities. Strong communication, customer service, and teamwork skills, are essential for success in this role.
RESPONSOBILITIES
Process financial transactions, track expenditures, handle budget revisions, and assist with budget preparation and projections.
Manage office supplies and inventory, including ordering, organizing, and distributing materials.
Schedule and coordinate meetings, appointments, and events, including booking rooms, arranging catering, and sending invitations.
Arrange travel for staff and teams.
Oversee administrative tasks related to onboarding and offboarding.
Coordinate search committees, including logistics, communications, and candidate scheduling.
Manage and support software systems as needed.
Maintain accurate and up-to-date information on internal websites.
QUALIFICATIONS
Proficiency with Microsoft 365 tools, including SharePoint, OneDrive, Outlook, Word, Excel, and Teams is desired.
Experience supporting calendars, meetings, and travel arrangements.
Ability and willingness to learn job-related software.
Strong attention to detail and organizational skills.
Excellent written and verbal communication skills.
Ability to work independently and collaboratively in a team environment.
Adaptability and flexibility in a dynamic work environment.
MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
General Equivalency Diploma (GED) or High School (HS)2+ years of relevant experience; or an equivalent combination of education and experience accepted
Required Certifications:
None
ADDITIONAL INFORMATION
Candidates must submit a cover letter and resume for full consideration.
This position is eligible for hybrid work. Questions regarding flexible work arrangements should be directed to the hiring manager during the interview process.
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.SALARY & BENEFITS
The salary range for this position, including all possible grades, is $38, $55,500.00.Salary Structure - Information on Penn State's salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact
The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.Federal Contractors Labor Law Poster
PA State Labor Law Poster
Penn State Policies
Copyright Information
Hotlines
Similar jobs
Cleveland Brothers, the largest Cat dealer in Pennsylvania, northern West Virginia and western Maryland, has an immediate opportunity for an Administrative Assistant. · Primary Responsibilities: · Provide administrative support to New and Used Parts at the Bellefonte Parts Distri ...
1 day ago
We are searching for a versatile and experienced Administrative Assistant to join the Undersea Systems Office (USO) at the Applied Research Laboratory (ARL) at Penn State. · ...
3 days ago
APPLICATION INSTRUCTIONS: · CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. · CURRENT PENN STATE STUDENT (not employed p ...
1 day ago
APPLICATION INSTRUCTIONS: · CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. · CURRENT PENN STATE STUDENT (not employed p ...
1 day ago
Job summary · The Department of Human Development and Family Studies is seeking an Administrative Assistant – Senior Support to provide advanced administrative and financial support.Responsibilities · Collect, verify, and submit financial documentation (invoices, receipts, · trav ...
6 days ago
APPLICATION INSTRUCTIONS: · CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. · CURRENT PENN STATE STUDENT (not employed p ...
1 day ago
APPLICATION INSTRUCTIONS: · CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. · CURRENT PENN STATE STUDENT (not employed p ...
1 day ago
APPLICATION INSTRUCTIONS: · CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. · CURRENT PENN STATE STUDENT (not employed p ...
11 hours ago
The Senior Administrative Assistant will support the general administrative functions of a wide variety of academic or administrative units. The role will coordinate business functions for the Institute's Operations Core and various units. ...
1 week ago
Penn State University's Social Science Research Institute (SSRI) seeks an experienced Senior Administrative Assistant to support its general administrative functions. · ...
1 week ago
The Huck Institutes of the Life Sciences is seeking to hire an Administrative Assistant – Senior Support to primarily support the Director of the Huck Institutes. · Receive, process and maintain confidential and/or sensitive information and materials · Arrange meetings, seminars, ...
1 week ago
+The Administrative Assistant will provide primary administrative support to the Director of the Huck Institutes. · This entails heavy scheduling of day-to-day operations, coordination and preparation of meetings/events, · arranging complex travel both international and domestic, ...
1 week ago
APPLICATION INSTRUCTIONS: · CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. · CURRENT PENN STATE STUDENT (not employed p ...
1 day ago
APPLICATION INSTRUCTIONS: · CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. · CURRENT PENN STATE STUDENT (not employed p ...
1 day ago
APPLICATION INSTRUCTIONS: · CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. · CURRENT PENN STATE STUDENT (not employed p ...
1 day ago
The Pennsylvania State University is seeking an Administrative Support Assistant for the Student Affairs Career Services Office to serve as the first point of contact and coordinate travel arrangements. · Provide administrative support to the Associate Director of Career Services ...
1 week ago
The Department of Nuclear Engineering and the Laboratory for Materials in Medicine led by Prof. Dipanjan Pan is seeking a detail-oriented part time administrative support assistant to provide operational support to the PI, · maintaining calendars and scheduling appointments · mon ...
2 weeks ago
PrimeCare Medical is currently looking for a Registered Nurse (RN) to work as the Health Service Administrator (HSA) in the medical department at the Indiana Centre County Jail located in Bellefonte Pa. · ...
1 month ago
PrimeCare Medical, Inc. is looking for enthusiastic and hard-working Registered Nurses (RN) to work in the medical department at the Centre County Jail located in Bellefonte, PA. · ...
1 month ago
Penn State is currently seeking a Development Assistant in supporting the College of Engineering. · ...
1 week ago