Contract Billing Coordinator - Owings Mills - UBEO Inc

    UBEO Inc
    UBEO Inc Owings Mills

    3 days ago

    Description

    Overview

    UBEO Business Services, the premier provider of business technology products and services, is seeking to hire a Contract Billing Coordinator to join our team in Owings Mills, MD.

    UBEO is a distributor/servicer of document equipment and software solutions. Primary products include Canon, Ricoh, Xerox and Konica Minolta multi-functional equipment and Kyocera printers. UBEO specializes in electronic document management software and integrations.

    Department and Reporting

    Department: Administration
    Reports To: Contracts Manager
    FLSA Status: Full Time / Hourly

    Purpose

    Administer and maintain billing and contract procedures to ensure accurate and timely billing.

    Supervision

    Supervision: Supervised

    Responsibilities

    • The Contract Billing Coordinator creates and maintains service contracts in company ERP system.
    • Set up new contracts and remove any completed or cancelled agreements in eAutomate
    • Prepare customer spreadsheet billing as assigned
    • Analyze and correct potential Contract errors received by AR
    • Respond to and resolve customer inquiries and contract corrections
    • Advise customers and sales professionals on questions, concerns or changes to contracts
    • Analyze invoices to resolve leasing, meter and billing for accuracy
    • Monitor flow of Contracts through workflow system in a timely manner
    • Other duties as assigned

    Contacts

    Job Related Dimensions

    Internal: Exempt, Non-Exempt
    External: Current Customers, Vendors

    Job Related Dimensions

    • Strong attention to detail
    • Strong communication skills both verbal and written
    • Proficiency in MS Office products (Excel, Word, MS Outlook).
    • Proficiency in E-Automate or other similar ERP system
    • Proficiency with ECM/Workflow software
    • Ability to multitask
    • Ability to work in fast paced environment with time sensitive deadlines

    Qualifications

    HS Diploma or GED

    Physical Demands & Work Environment

    • Ability to sit at a desk for prolonged periods of time.
    • Ability to talk on the phone and work with various computer tools and applications.
    • Ability to type and compose written communication in various forms.
    • Ability to lift 20+lbs on occasion.
    • Ability to work in fast paced environment

    Benefits

    UBEO offers a competitive compensation package. UBEO also offers an excellent benefits package which is a significant part of our employee's total compensation. We strive to provide a broad range of competitive benefits designed to meet your personal needs and priorities. Our comprehensive benefits package includes:

    • Choice of medical, dental and vision plans that provide our employees and their families with high-quality healthcare, including orthodontia for both adults and child(ren)
    • Generous Company Paid Health Reimbursement Account Options to defray deductible expenses
    • Company paid life and accidental death and dismemberment insurance for you, your spouse and child(ren)
    • Flexible Spending and Health Savings Account Options - Set aside pre-tax dollars to cover out-of-pocket expenses related to health or dependent care
    • Voluntary coverages at low group rates including Aflac Insurance
    • Pet Insurance, breathe easy knowing Nationwide has your pets covered
    • Pre-paid legal coverage, access to experienced attorneys that can help you with any legal issue 24/7
    • A generous wealth accumulation program will help you achieve financial security for retirement. We offer a 401(K) Plan w/ Match upon eligibility and Free Financial Counseling
    • Generous vacation, holiday, and sick leave programs - as we believe that taking advantage of time away from work is essential for a well-balanced life

    UBEO is an Equal Opportunity Employer and considers applicants for all positions without regard to age, sex, color, race, religion, national origin, disability, genetic information or predisposition, military/veteran status, citizenship status, marital status or any other group protected by applicable federal, state or local laws.

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