Program Coordinator - Albuquerque, NM
1 day ago
Job description
GENERAL SUMMARY
This position is responsible for the administrative functions required for the Community Development Departments (CDD) as well as assisting the Community Development program managers in managing federal and/or state funded programs for low- and moderate-income families. The core duties include providing back up at the front desk, assisting with travel arrangements, providing administrative support to Community Development Department staff, and assisting the Community Development program managers with various aspects of program management to include overall contractual and regulatory compliance of Service Providers.
ESSENTIAL DUTIES & RESPONSIBILITIES
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.
Assist the Program Managers in the daily management of federal and/or state programs which includes, but is not limited to:
- Prepare travel arrangements as needed for the department
- Track, prepare and submit reimbursement requests and/or staff expenses as needed
- Prepare and publish public notices for all CDD programmatic needs
- Provide back-up at front desk as outlined in company policy
- Facilitate annual Service Provider renewal process, to include review of annual audit results
- Assist in the procurement of service providers as needed
- Assist in the preparation and distribution of contracts and amendments
- Assist in providing training and technical assistance to service providers
- Assist in facilitating peer exchanges and focus groups
- Assist with utilization of the Tracker System for all CDD monitoring activities
- Assist with maintaining compliance with regulatory and contractual requirements
- Train with and perform duties as designated Program Manager backup as necessary
- Perform other related duties of a similar nature and level as assigned
- Employees are required to comply with safety regulations, procedures, and protocols
MINIMUM QUALIFICATIONS
Education and Experience
Associate's degree is preferred; OR high school diploma/GED and 1 year of administrative assistant experience is required.
Conditions of Employment:
- Valid NM Driver's license required
- Must have reliable transportation
- Must have a clear driving record
KNOWLEDGE, SKILLS, and ABILITIES
- Strong organization and analytical skills
- Strong communication skills, synthesizing information
- Ability to be tactful
- Exceptional written, oral communication skills
- Strong time management skills
- Problem solving capabilities and the ability to remain tactful
- Must be able to prioritize workload and perform multiple tasks simultaneously
- Must be able to adapt to changing environments and deadlines
- Must be able to work independently
- Exercise good judgment and focus on detail as required by the job
- Operate standard office equipment
- Ability to interpret federal regulations and contractual requirements as it pertains to Housing New Mexico's programs
- Interpret and understand Housing New Mexico's programs and contract documents
- General accounting skills to ensure that budgets and spending transactions are accurate
- Facilitate training and/or provide technical assistance in a variety of ways
- Capability of preparing various reports
- Ability to define problems, collect data, establish facts, and draw valid conclusions
- Use (or learn to use) computer software and systems to include Online Invoicing System, Tracker, and CDD electronic file system as applicable to the position
- Follow oral and written instructions and procedures
Monday through Friday 8-5
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