Administrative Assistant, Orbit - New York - Hachette Book Group

    Hachette Book Group
    Hachette Book Group New York

    59 minutes ago

    Description
    SUMMARY:

    The administrative assistant will be responsible for providing administrative support and managing the daily office needs of the Orbit US team. This position will be based in the New York office on a hybrid office/work from home schedule.

    Orbit is a science fiction and fantasy publisher with dedicated publishing teams in the US and UK.

    In recent years, Orbit has published four Hugo Award winners: Ancillary Justice by Ann Leckie, which became the first novel to win every major award in the field; and N. K. Jemisin's record-breaking Broken Earth trilogy (The Fifth Season, The Obelisk Gate, and The Stone Sky), marking the first time an author has won three back-to-back Hugo Awards, and the first time each book in a series has won the Best Novel Award.

    ESSENTIAL DUTIES AND RESPONSIBILITIES:
    • Manage the group calendar, schedule meetings, and circulate documents and agendas.
    • Attend marketing and editorial meetings, capture minutes and circulate meeting documents.
    • Update marketing, publicity, and editorial planning documents.
    • Submit regular timesheets and expense claims for staff within the Orbit team
    • Produce and circulate weekly sales reports and distribute automatically generated reports.
    • Proofread marketing and publicity materials
    • Traffic and update seasonal sales materials including PowerPoint presentations, sales agendas, and fact sheets.
    • Place editorial and author galley orders, send finished copies to authors and agents, and assist with mailings for editorial, marketing and publicity departments.
    • Monitor email in-box and traffic author fan mail.
    • Handle various administrative duties as needed, including submitting time sheets, ordering supplies, maintaining the Orbit storage room, and assisting with department events.
    • Coordinate and prioritize editorial, marketing and design tasks and deadlines for maximum effectiveness, including liaising with other departments as needed
    KNOWLEDGE, SKILLS & ABILITIES REQUIRED:
    • Excellent verbal and written communication skills
    • Strong organizational, project and time management skills
    • Ability to proactively prioritize and manage a wide range of tasks while remaining detail oriented
    • Must be experienced in Microsoft Outlook, Word, Excel and PowerPoint
    • Must maintain confidentiality
    • Enthusiasm for publishing and science fiction and fantasy genre books preferred
    As a leading book publisher, we believe that including and representing diverse voices in all aspects of our business is fundamental to what we do. Our publishing programs must reflect the broad range of backgrounds, experiences, political views and ideas that shape our society and publish books for all readers.

    Hachette Book Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

    The compensation range for this position is $50,000. Salary can vary based on a number of factors including skills, experience, and location - talk with your recruiter to learn more. There may be times that you will be required (or requested) to work overtime due to the nature of your role or exceptional workload issues or special projects.

    The following benefits are offered by the company: medical, dental, vision, basic and supplemental life, short-term and long-term disability, accidental death and dismemberment, critical illness, hospital indemnity, long-term care, health and dependent care FSA, commuter benefit plan, employee assistance program, tuition reimbursement, travel assistance, 401(k), discretionary bonus program, PTO (15 vacation days, 3 personal days, 10 holidays and generous sick leave) and group discounts on auto and home insurance and legal services. Eligibility requirements apply to some benefits and may depend on your job classification, hours worked and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.
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