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    • Administrative Assistant I - Maryland Line - University of Maryland Eastern Shore

    University of Maryland Eastern Shore
    University of Maryland Eastern Shore Maryland Line

    4 weeks ago

    Default job background
    Description
    Job Description Summary
    The School of Pharmacy and Health Professions is seeking a full-time, nonexempt, contractual Administrative Assistant I to support student experience initiatives. This role reports to the Director of Student Experience and plays a key role in coordinating student events, supporting student organizations, and facilitating communication between faculty, administrators, students, and external partners.

    Responsibilities:

    • Coordinate key student events, including white coat ceremonies, hooding ceremonies, open houses, and wellness programs.
    • Serve as a liaison between faculty, administrators, students, and external partners.
    • Support student organizations and connect students with university resources. Consolidate activities across departments to eliminate inefficiencies and duplication of efforts.
    • Ensure smooth execution of student-focused initiatives, maintaining high standards of quality.
    • Provide timely support and communication to address student and staff needs.
    • Assist the Director in managing and executing student experience strategies.
    • Performs other related duties as assigned.

    Required Minimum Qualifications:

    • High School Diploma or GED
    • Two year's experience providing administrative support.

    Required Skills/Knowledge/Abilities:

    • Organizational Skills: Managing multiple events such as white coat ceremonies, hooding ceremonies, and open houses efficiently.
    • Communication Skills: Clear and effective communication with faculty, students, administrators, and external partners.
    • Event Coordination: Planning and executing events, ensuring smooth logistics and high-quality experiences.
    • Attention to Detail: Ensuring all aspects of events and student initiatives are handled with precision. Interpersonal Skills: Building relationships with diverse groups, including students, staff, and external collaborators.
    • Problem-Solving Skills: Addressing and resolving challenges related to event management and student activities.
    • Time Management: Prioritizing tasks to meet deadlines and maintain efficiency.
    • Technical Proficiency: Familiarity with office productivity software and event management tools.
    • Team Collaboration: Working with various departments to consolidate and streamline activities.
    • Adaptability: Responding to dynamic needs in a fast-paced academic environment.

    Physical Demands: May require extended periods of standing, bending, sitting at desk. May require lifting up to 25 lbs. Requires communication with a variety of constituents externally and internally. Requires operation of a variety of office equipment.

    Preferences:

    • Bachelor's degree (preferred) or equivalent experience in a related field.
    • Experience in event planning, administrative support, or student engagement. Knowledge of higher education operations or similar environments.
    • Proven track record in coordinating multi-departmental initiatives.
    • Strong commitment to student development and wellness

    Licenses/Certifications: N/A
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