Talent Management Assistant - Atlanta, United States - Womble Bond Dickinson LLP

Description

General Information

Office(s): Atlanta, GA, Charlotte, NC, Greenville, SC, Raleigh, NC, Tysons Corner, VA, Winston-Salem, NC

Practice Group: Administrative

Practice Team: Administrative

Department: Talent Management

Date Published: 16-Feb-2024

Salary Type: Non-Exempt

Description & Requirements

Womble Bond Dickinson (US) LLP seeks a personable, professional and dedicated Talent Management Assistant to join our Talent Management team. The Talent Management Assistant will be responsible for supporting the day-to-day operations of the Talent Management team. This position will handle a variety of benefits and personnel-related administrative duties. The ideal candidate will have experience in a law firm/legal department setting preferred.

RESPONSIBILITIES:

• Creation, maintenance and filing of electronic personnel and benefit files, ensuring data integrity and oversight of the internal personnel site.
• Coordination of meetings, projects and special events including scheduling appointments, logistics, travel arrangements, shipping and scanning of materials.
• Oversee expense reporting, payment and reconciliation of invoices to ensure enrollment and budget accuracy.
• Manage data entry into HRIS and other applicable Talent Management systems for new hires, position changes, benefits updates and performance reviews.
• Assist in survey completion/response and overseeing ordering, distribution and posting of required labor law posters.
• Support the administration of Firm Benefits including but not limited to: healthcare, wellness, retirement, disability, life insurance and leaves of absence.
• Provide general information to appropriate personnel regarding our HRIS system, the personnel processing site and any processes and procedures associated with them.
• Serve as an administrator for the firm's on-boarding solution.
• Manage employment verifications.
• Create and maintain distribution groups/lists.
• Perform special projects as assigned.

REQUIREMENTS:

• Up to three years direct administrative experience outside of school is preferred. Experience as a Human Resources administrative assistant preferred.
• Undergraduate degree in Human Relations or Human Resources preferred.
• Demonstrated ability to handle personal, sensitive and confidential information, including Protected Health Information (PHI).
• Ability to work well under pressure and have sound decision making capabilities, patience, diplomacy, high stress tolerance, excellent interpersonal communication skills, ability to prioritize workload and adapt to changing conditions.
• Handle incoming calls and emails accurately and efficiently in a high-volume benefits customer service environment.
• Manage multiple projects with competing priorities and deadlines in a fast-paced environment and to identify, recommend, and implement process improvements.
• Strong written and oral communication skills, discretion, good judgment, tact and poise.
• Attention to detail, problem solving skills, ability to juggle multiple tasks and priorities as well as adhere to tight deadlines.
• Excellent customer service skills and ability to focus.
• Must exhibit a high level of proficiency in the use of Word, Excel, and PowerPoint. Experience with benefits provider software systems a plus as well as experience HRIS and payroll systems.

An Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer.

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