Business Coordinator - Pittsburgh, United States - University of Pittsburgh

Description

Business Coordinator

The University of Pittsburgh's English Department is seeking a Business Coordinator who will assist the department by serving as the primary purchasing specialist within the English Department in the Kenneth P. Dietrich School of Arts and Sciences. The incumbent will perform specialized purchasing transactions, such as vendor quotes, and non-standard purchasing forms. The Business Coordinator provides travel and expense guidance, coordinates English department events in partnership with the Events team, and provides general office and administrative support. Works closely with the Administrative Officer, Humanities Division Fiscal Team, and Department Coordinator to ensure that expenses are tracked appropriately and meet requirements of University and Dietrich School policy. The incumbent supervises designated staff and student employees.

Job Summary

Facilitates bill processing, expenditure tracking, and account reconciliations. Maintains effective customer service and vendor coordination, validates and enters data, performs routine analyses, and assists with administrative budgetary activities.

Essential Functions

The successful candidate will use a computer extensively. They must be capable of oral, written, and electronic communications. Must be able to sit for long periods of time. In addition to a computer, they must be able to use a telephone and other general office equipment including but not limited to fax machines, photocopiers, scanners, printers, etc.

Physical Effort

This position is generally sedentary within an office setting, but the ability to travel around campus is occasionally necessary. Also, must be able to pick-up and carry 25 pounds.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category: Full-time regular

Job Classification: Staff.Financial Assistant II

Job Family: Finance & Procurement

Job Sub Family: Financial Planning & Analysis

Campus: Pittsburgh

Minimum Education Level Required: High School Diploma/GED

Minimum Years of Experience Required: 1

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m.

Work Arrangement: Monday - Friday, 8:30 a.m. - 5:00 p.m.

Hiring Range: $19.07 to $23.83 per hour

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume, Cover Letter

Optional Documents: Not Applicable

Please see job description

PI