- Lead proposal development from start to finish - crafting persuasive, client-focused documents that reflect RubinBrown's strengths and values.
- Review and interpret RFPs, ensuring all requirements and deadlines are met.
- Partner with proposal teams to establish timelines and manage deliverables.
- Coordinate New Business Opportunity notices and track progress in the firm's CRM system.
- Maintain and update our proposal content library to ensure accuracy and consistency.
- Gather feedback, refine drafts, and ensure all submissions meet the highest standards of quality.
- Create professional materials such as Statements of Qualifications and Presentations using Microsoft Word, Excel, and PowerPoint templates.
- Maintain New Business Pipeline reports and contribute to ongoing process improvements.
- Support additional projects that advance firm growth and contribute to the team's annual goals.
- Bachelor's degree in Marketing, Communications, English, Journalism, or a related field (or equivalent relevant experience).
- A strong commitment to quality and continuous improvement.
- Proven ability to manage multiple projects and deadlines with accuracy and efficiency.
- Exceptional attention to detail and a proactive approach to problem-solving.
- Excellent communication skills - both written and verbal - with the ability to collaborate across teams and levels.
- Strong organizational and project management abilities.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint required).
- Comfort working with and learning new technology tools and systems.
- Consistent professionalism and ethical standards in all interactions.
- Typical office hours of 8:00am 5:00pm.
- Must be available for on-call coverage during evenings, weekends, and holidays as requested.
- Ability to work extra hours, different hours, or staggered hours as determined by the workload and expectations especially between February and April each year.
- Some travel will be required to assist in other locations.
- Ability to sit for long periods of time.
- Ability to move throughout office.
- Ability to lift, carry, push, and pull up to 50 pounds.
- Ability to communicate with clients, team members, etc.
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Proposal Coordinator - St Louis - RubinBrown
Description
Proposal Coordinator
Join a dynamic team dedicated to driving firm growth and strengthening client relationships. As a Proposal Coordinator within our Strategic Client Development group, you'll play an essential role in developing compelling proposals and supporting key business initiatives. Our team is collaborative and forward-thinking, grounded in innovation, continuous improvement, and a genuine sense of camaraderie. Help us provide the tools, resources, and insights that empower our professionals to win new opportunities and shape RubinBrown's future.
Major Responsibilities
Preferred Experience/Background/Skills
Working Conditions
To foster a highly respected, inclusive culture that helps foster and promote an environment that is diverse and equitable for all team members and the firm to achieve growth and deepened expertise. RubinBrown is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Accommodations are available on request for candidates taking part in all aspects of the selection process.
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Proposal Coordinator
Only for registered members St Louis
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Proposal Coordinator
Only for registered members St. Louis
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Proposal Coordinator
Full time Only for registered members St. Louis
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Proposal Coordinator
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Proposal Coordinator
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Proposal Coordinator
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Proposal Coordinator
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Engineering & Sales Proposal Coordinator
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Project Administrative Assistant
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Proposal Specialist
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Senior Specialist, Pursuits
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Proposal Manager/Writer
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Senior Specialist, Pursuits
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Senior Estimator
Only for registered members St. Louis, Missouri, United States
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Specialist, Pursuits
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