Executive Assistant - San Jose - SSi People

    SSi People
    SSi People San Jose

    22 hours ago

    Transportation / Logistics
    Description

    Executive Assistant

    Overview

    Seeking a highly organized and proactive Executive Assistant to provide back-up support across multiple teams. This role requires strong judgment, discretion, and the ability to seamlessly step into existing workflows while delivering high-quality executive support. Includes rotational Reception coverage and potential support to junior executives.

    Key Responsibilities

    • Provide cross-team executive coverage with accuracy and efficiency
    • Manage complex, fluid calendars and proactively resolve conflicts
    • Coordinate domestic and international travel; prepare detailed itineraries and submit expense reports
    • Draft, proofread, and manage executive correspondence
    • Plan and coordinate meetings and events, including logistics and hospitality
    • Serve as a professional liaison to portfolio companies, investors, and internal stakeholders
    • Maintain strict confidentiality at all times

    Qualifications

    • 4+ years of Executive Assistant experience (degree preferred)
    • Extensive experience managing high-volume, complex calendars
    • Strong written communication and organizational skills
    • Ability to prioritize in a fast-paced environment
    • Financial industry experience preferred

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