Executive Assistant - Saint Petersburg, FL
2 days ago
Job description
Position Summary: The Executive Assistant provides high level administrative support to various executives. This individual serves as a strategic partner in prioritization, calendar management, meeting preparation and supports key initiatives.
Supervisory Responsibilities: None
Essential Tasks:
- Manage calendars, prioritize appointments, coordinate meetings with various stakeholders
- Prepare agendas, presentations, reports, and briefing materials
- Sending correspondence on behalf of leaders when requested
- Manage multiple priorities and perform duties with utmost discretion. Maintain confidentiality.
- Facilitates communication between various departments, acts as a liaison, and ensures information flows effectively
- Schedule and coordinate travel (flights, hotels, rental cars) and create detailed itineraries
- Event coordination and execution
- Assist with expense reporting utilizing Concur
- Maintaining office supplies by checking stock to determine inventory levels, anticipating needs, placing, and expediting orders, verifying receipt and stocking.
- Ability to work a flexible schedule
Core Competencies:
- Ability to Analyze and Solve Problems: Skill in recognizing challenges, exploring options, and implementing effective solutions in a timely manner
- Attention to Detail: A strong focus on completing tasks and projects accurately and thoroughly
- Communication Skills: Capable of expressing ideas clearly in both verbal and written forms and engaging with various audiences
- Timely Task Completion: Ability to finish tasks and projects efficiently, managing resources and priorities effectively
- Team Collaboration: Willingness to work together with others, promoting teamwork and supporting shared goals
- Client Focus: Dedication to understanding and addressing the needs of clients and stakeholders to ensure their satisfaction
- Dependability: Acknowledgment of the importance of being present and punctual
- Creative Thinking: Openness to suggesting new ideas and methods to improve processes and outcome
- Organizational Skills: Capability to prioritize tasks and manage multiple projects simultaneously
- Adaptability: Willingness to adjust to changing situations and priorities, showing resilience in a dynamic work environment
Experience and Education:
- Bachelor's degree preferred
- 5+ years of previous administrative assistant experience preferred
- 2 years supporting senior level executives preferred
Licensing and Credentials:
- None
Systems:
- Proficiency with Microsoft Excel, Word, PowerPoint, and Outlook required
- Familiarity with Concur or other similar expense reporting software preferred
Location:
- This is an in office role in our St. Petersburg, FL office location.
Physical Requirements:
- Ability to lift 25 pounds
- Repeated use of sight to read documents and computer screens
- Repeated use of hearing and speech to communicate on telephone and in person
- Repetitive hand movements, such as keyboarding, writing, 10-key
- Walking, bending, sitting, reaching and stretching in all directions
Benefits & Compensation:
- Higginbotham offers medical, dental, vision, prescription drug coverage, 401K, equity incentive plan as well as multiple supplemental benefits for physical, emotional, and financial wellbeing.
- Employee Wellness Program
- Company paid holidays, plus PTO
Notice to Recruiters and Staffing Agencies: To protect the interests of all parties, Higginbotham Insurance Agency, Inc., and our partners, will not accept unsolicited potential placements from any source other than directly from the candidate or a vendor partner under MSA with Higginbotham. Please do not contact or send unsolicited potential placements to our team members.
- Applications will be accepted until the position is filled
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