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Kilgore

    Administrative Assistant I - Kilgore, United States - Kilgore College

    Kilgore College
    Kilgore College Kilgore, United States

    4 weeks ago

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    Description

    Job Description

    Job Description

    This position is part of the staff in the Business department and reports to the Accounts Receivable Manager.

    Job Summary

    As part of the Business Office team, the Cashier will work with all business office departments as needed to ensure the accuracy and timeliness of all cashiering functions and activity. The cashier works directly with students and is often the primary financial contact with students.

    Responsibilities and Duties

    • Work the cashier's window, answer phones, receipt payments, prepare/verify daily deposits to send to bank
    • Open safe, count cash drawers and safe, and keep accurate balance records
    • Assist students, staff, and faculty at the cashier's window with payment and/or account questions
    • Assists in answering the phone while maintaining a polite, consistent phone manner using proper telephone etiquette
    • Open and process mail
    • Coordinate with KC Police Department on parking citations
    • Coordinate with Financial Aid, Registrar, and the Student Accounts Coordinator on student account issues
    • Assist with student account related tasks including refunds, drop processes, and holds
    • Additional hours required during registration, weekend housing move-in, and occasional fund-raising events.
    • Maintain records on past due accounts sent to collection agency
    • Process unpaid drops
    • Other duties as assigned

    Qualifications and Skills

    • Associate's degree in Accounting or Business Administration; significant related experience may be considered in lieu of degree
    • A minimum experience of three years in a similar position working with money
    • Working knowledge of computer applications, including Microsoft Excel, Word, and Outlook, and ten-key by touch.
    • Excellent written and verbal communication skills
    • Ability to keep accurate records, including an accounting of cash drawer/safe, while working in high-paced environment with frequent interruptions
    • Must be self-motivated and detail oriented
    • Must be organized, expedient, tactful, even-tempered, and able to maintain student confidentiality

    Benefits and Perks

    • 36-hour work week for a healthy work life balance as well generous paid leave time.
    • Health, life, and income protection insurance are provided.
    • An excellent retirement program through the Teacher Retirement System.
    • Full Time employees have free use of the college's recreational/fitness facilities.
    • Tuition scholarships are for the employee and dependent children.
    • Compensation for this 12-month position is $30,160.

    Kilgore College does not participate in the federal Social Security program. As a result, employees/retirees of the college are subject to the federal Windfall Elimination Provision (WEP) and possibly the Government Pension Offset (GPO) laws. For information on the WEP and the GPO, visit the Social Security Administration's website at .

    Kilgore College is a two-year, comprehensive public community college with a campus in Kilgore and an extension center in Longview, Texas. With approximately 6,000 students, Kilgore College is a student-centered institution characterized by excellence in teaching and quality learning opportunities. Kilgore College is focused on continually improving their students' holistic experience leading them to success in life while improving access to higher education and partnering with those who advance the vision of a stronger community culturally, socially and economically.

    Vision Statement: We commit to be the higher education institution of choice in Northeast Texas.

    Positions will remain open until filled. Teaching positions will be required to submit official transcripts upon an offer of employment. An offer of employment will be contingent upon passing a background check. Federal law prohibits the employment of unauthorized aliens. All persons hired must submit satisfactory proof of employment authorization and identity within three (3) days of being hired. Failure to submit proof within the required time shall result in immediate employment termination. All position appointments are subject to approval by the college's Board of Trustees.

    This description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. Kilgore College reserves the right to add, change, amend, or delete portions of this job description at any time, with or with notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by Kilgore College at its discretion to enable individuals with disabilities to perform the essential functions.

    Kilgore College is an equal opportunity and affirmative action institution and does not discriminate on the basis of sex, race, color, religion, age, national origin, disability in violation of Section 504 of the Rehabilitation Act or 34 C.F.R. Part 104, veteran's status or genetic information in its educational programs, employment policies or activities.

    Know Your Rights Employment Notice

    Employee Rights and Responsibilities Under the Family and Medical Leave Act

    All positions are located in Kilgore, TX. No fully remote positions are available at this time. All employees must be available to physically present to work on the Kilgore, TX or Longview, TX Campus.

    All positions are considered security-sensitive and subject to a background check pre-employment.

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