Office Administrator - Athens - Athens Research & Technology

    Athens Research & Technology
    Athens Research & Technology Athens

    5 days ago

    Default job background
    Pharmaceutical / Bio-tech
    Description
    Our team at Athens Research and Technology, Inc., a dynamic life science company based in Athens, Georgia, US, is seeking an exceptional Office Manager to support our CEO and senior staff in ensuring the smooth operation of our office.
    As a key member of our team, you will be responsible for budgeting and expense management, strategic planning, coordinating expos and events, providing general HR support, and offering administrative assistance with meeting organization and correspondence.
    Responsibilities include:
    • Assisting the CEO and Senior Staff: Providing essential support to leadership for office operations and strategic initiatives.
    • Budgeting and Expense Management: Managing office budgets, tracking/preparing expense reports, AR/AP management and bank reconciliation, prepare monthly financials, and ensuring efficient resource allocation.
    • Strategic Planning: Assisting with the development and execution of plans to improve office operations and support company goals.
    • Expo and Show Planning: Coordinating and managing logistics for expos, trade shows, and other company events.
    • General HR Support: Assisting with basic human resource tasks such as onboarding, employee support, posting job openings and maintaining HR records.
    • Administrative Support: Organizing meetings, processing inbound mail, provide general support for visitors, managing calendars, handling correspondence, and ensuring smooth day-to-day administrative functions.
    Requirements include:
    • A Bachelor's degree or equivalent professional experience.
    • Previous experience as an Office Manager or in a similar administrative role.
    • Proficiency in business-related software applications, including QuickBooks or similar accounting software, with experience in accounts receivable/payable (AR/AP), monthly closeouts, and generating financial reports (Profit & Loss, Balance Sheet).
    You must have:
    • Strong administrative skills with the ability to work efficiently under pressure and meet tight deadlines.
    • Proven ability to work both independently and collaboratively as part of a cross-functional team.
    • Solid understanding of financial systems and procedures.
    • Excellent interpersonal and communication skills, with the ability to interact professionally and effectively with staff, clients, customers, and other stakeholders.
    • Strong problem-solving skills, discretion, and sound judgment in handling confidential information and sensitive customer interactions.
    • Effective organizational and time-management skills, with the ability to prioritize tasks and meet service standards without compromising quality.
    • High attention to detail and accuracy in record-keeping.
    • Proficiency in Microsoft Office applications (Word, Excel, Outlook, etc.).
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