- Create standard specifications for projects and update as needed.
- Generate and maintain all contract files and ensure each one contains all necessary documentation.
- Generate and distribute contracts, amendments, pay schedules per phase, purchase orders and change orders to all Trade Partners.
- Distribute start packages, which consists of sequence sheets, color schemes, construction schedule, preliminary notice information and releases to Trade Partners with each contract.
- Assist with tracking trade partner insurance.
- Create and update contract log with mailed and receipt date of contracts and amendments.
- Create and update Site Manager's scope of work binder for each project
- Compose and type routine correspondence, including letters, contracts, addendums, purchase orders and change orders.
- Answer and screen incoming telephone calls, assist callers whenever possible by providing appropriate information and taking messages as necessary.
- Provide leadership to team members by modeling the company values, vision and operating principles.
- Assist A/P and Trade Partners with billing issues.
- File documents as necessary.
- Bachelor's degree required
- Three years minimum experience in an administrative assistant or comparable position with experience in a purchasing department strongly preferred.
- Must be detail-oriented, organized and follow tasks through to completion.
- Able to manage time wisely and work within deadlines.
- Strong written and verbal communication skills.
- Flexible, able to anticipate, prioritize and multi-task.
- Must be computer literate, with intermediate experience in Windows, Word, and Excel & Access preferred.
- Ability to type at least 45 wpm.
- Ability to operate 10-key by touch.
- Capable of working independently and as part of a small, tightly knit team.
- Ability to perform the essential functions of the job in accordance with corporate requirements and professional business practices.
- Bending
- Lifting From 1 (lbs) to 15 (lbs)
- Reaching
- Seeing
- Hearing
- Repetitive Motion (i.e. Gripping)
- Typing
- Talking
- Normal Office
Purchasing Coordinator - Irvine, United States - The New Home Company Inc.
Description
Purchasing CoordinatorFLSA Status: Hourly Non-Exempt
Job Duties:
Information Management: .
General Administrative Duties:
Position Qualifications
Education
Experience
Skills
Base Salary: The expected base salary range for this position is between $60,000 to $75,000 per year, depending on experience and skillset. Base Salary is paid bi-weekly, every other Friday. Additionally, this position is eligible for an annual bonus based on divisional and individual performance.
Benefits: In addition to competitive medical, dental and vision coverage, The New Home Company provides comprehensive benefits to eligible team members and their dependents, generous paid time off policies, like vacation, holidays, sick leave, jury duty, and bereavement; paid disability, parental and military leave; company-sponsored and voluntary term life, AD&D, and short- and long-term disability insurances; a 401(k) retirement plan with bi-weekly employer matching of 50% up to the first 8% of team member contributions; as well as a wellness incentive program.
The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Similarly, the work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Activities
Environmental Factors
Noise Level:
Low to Moderate (Corporate/Sales Office Environment)
New Home Co. retains the discretion to add or change job duties at any time.