Administrative Assistant - Oak Bluffs, United States - Partners Healthcare System

Description

PURPOSE OF YOUR JOB DESCRIPTION:

The primary purpose of your job is to assist in a confidential manner, the planning, organization and execution of activities for the Chief Executive Officer and other members of the management staff and Board of Trustees as Determined by the Chief Executive Officer.

DELEGATION OF AUTHORITY:
The administrative authority, responsibility and accountability necessary for carrying out your duties are implied.


JOB FUNCTIONS:
Every effort has been made to make your job description as complete as possible.

However, it in no way states or implies that these are the only duties you will be required to perform.

The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is a logical assignment to the position.

PERFORMANCE REQUIREMENT / DUTIES AND RESPONSIBILITIES:
Assists the Administrator in the planning, organizing, implementing, evaluating and performing of administrative procedures.

Develops and maintains good working rapport with interdepartmental personnel to assure that administrative services and activities are properly maintained to meet the needs of the facility.

Edits and types letters, reports and miscellaneous correspondence, calculates data and complies special reports.

Schedules appointments, processes mail, answers telephone. Serves as liaison between Administration and all other departments and supervisory staff.

Assists in maintaining a good public relations program in the best interest of the facility.

Performs various secretarial duties for other staff as approved by the Administrator.

Independently completes special projects as assigned.

Performs related duties as required.

Prepares correspondence as needed and as required.

Serves on various committees of the facility as appointed by the Administrator.

Creates an open door policy where employees feel comfortable.


EDUCATION REQUIREMENTS:

• Associates degree or higher

EXPERIENCE:

• Minimum 2 years' experience as an Administrative Assistant.
• Proficiency in Microsoft Office (Excel, Powerpoint, Word, Publisher)