- This person will serve as primary point of operational and administrative contact for internal and external constituencies, often on complex and confidential issues.
- Coordinate the provision of office and staff support services to the office, and oversees and/or participates in the coordination, supervision, and completion of special projects and/or events.
- May serve on a variety of committees in a support capacity.
- May assist with promotional materials, and/or program implementation, administration, and reporting.
- Executive support for Chair and Department Administrator including managing calendars, schedules, correspondence.
- Creating travel documentation, arranging travel and reimbursements
- Ability to manage multiple priorities
- Coordination of calendars, schedules, etc.
- Project Management
- Excellent customer service skills and the ability to handle difficult situations in a professional manner
- Organizational skills and prioritize deadlines
- Working with confidential information
- Working with a diverse population
- Documents preparation ((Use of Word, Excel, PowerPoint, Access, Outlook/GroupWise, Photoshop, and Illustrator)
- Banner systems and P-card experience
-
Admin Assistant to Exec Dir
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Admin Assistant to Exec Dir
3 days ago
University of New Mexico Albuquerque, United StatesThe Department of Family and Community Medicine is seeking a professional, customer service focused individual to serve the Chair of the department. The successful candidate will provide administrative support to the Department Chairperson in managin Admin Assistant, Customer Ser ...
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Admin Assistant to Exec Dir
3 weeks ago
University of New Mexico Albuquerque, United StatesThe Department of Dental Medicine has an exciting opportunity for an experienced full-time Admin Assistant to the Executive Director. As an important member the Admin Assistant will directly provide day to day support to the Department Chair and lead Admin Assistant, Assistant, T ...
Admin Assistant to Exec Dir - Albuquerque, United States - University Of New Mexico
Description
Admin Assistant to Exec DirRequisition ID req29508 Working Title Admin Assistant to Exec Dir Position Grade 10 Position Summary
The Department of Family and Community Medicine is seeking a professional, customer service focused individual to serve the Chair of the department.
The successful candidate will provide administrative support to the Department Chairperson in managing and overseeing the day-to-day activities to include over 80+ faculty, 45 residents and approximately 50 staff members.
Under direct supervision, the individual will coordinate, oversee, and/or perform a wide variety of administrative, customer service, and program support activities on behalf of the Chair and Executive Committee of the Department of Family & Community Medicine.
Conditions of Employment Minimum Qualifications
High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Additional Requirements Campus Health Sciences Center (HSC) - Albuquerque, NM Department Family Community Medicine FCM (160B)
Employment Type Staff Staff Type Regular - Full-Time Term End Date Status Non-Exempt Pay Hourly:
$ $24.81 Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid. Background Check Required Yes For Best Consideration Date 5/24/2024 Eligible for Remote Work Yes Eligible for Remote Work Statement Hybrid remote work schedule is available but could change due to department needs. Application Instructions
Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.
Please submit your cover letter and resume/application.
Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.
The University of New Mexico is committed to hiring and retaining a diverse workforce.
We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.
The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check.This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment.
For more information about background checks, visit Refer to for a definition of Regular Staff.