Account Clerk III - Prescott, United States - Yavapai County, AZ

Description

The Clerk of Superior Court is looking to fill two Account Clerk III positions:

Account Clerk III

Account Clerk III - Child and Spousal Support Clerk

Under minimal supervision, performs diversified tasks in support of the operation and financial functions specific to the assigned department.


Account Clerk III:

• Performs various accounts payable functions, including weekly auditing and entering invoice data, reviewing and verifying account codes, reconciling vendor statements, verifying completeness and accuracy of computations and performing data entry.
• Receives visitors and telephone inquiries and provides pertinent information.
• Maintains spreadsheets to relevant accounting data and information.
• Prepares and reconciles monthly and quarterly reports.
• Acts as a liaison between the office and facilities, and outside vendors for necessary building maintenance and equipment repairs.
• Performs other job-related duties as assigned.

Account Clerk III - Child and Spousal Support Clerk:

• Review support orders and perform the various processes in the statewide case registry.
• Perform recalculations and/or audits for support arrearages as ordered or needed.
• Prepare and distribute necessary documents to the recipient, payor and/or employer.
• Review Applications/Supplemental Applications for Deferral/Waiver for accuracy and process as appropriate.
• Monitor deferrals, generate proper documents and proceed to the collections process.
• Refer delinquent cases to FARE and enter into TIP.
• Performs other job-related duties as assigned.

Education:
High school diploma or equivalent.


Experience:
A minimum of two (2) years of progressively responsible experience in general bookkeeping, administrative work, and/or accounting.


Additional Requirements:
Must possess a valid Arizona driver's license without restrictions.

Required Knowledge, Skills, and Abilities:

Knowledge of:

• Government accounting, budgeting, and auditing principles and practices.
• Automated accounting systems.
• Departmental programs, funding sources, and specific regulations governing expenditures and revenues.
• File maintenance procedures and practices.
• Business English, spelling, grammar, punctuation, and composition.
• Clerical office practices and procedures.
• Research techniques and report writing.
• Microsoft Office 365 software.
• Filing and recordkeeping.

Skill in:

• Basic mathematical functions.
• Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees.
• Establishing and maintaining effective working relationships with employees, other agencies, and the public.
• Organization and attention to detail.

Ability to:

• Perform and verify mathematical computations using computerized budget/financial tracking and reporting programs and review or check the work of others to ensure conformance to standards.
• Establish and maintain computerized filing systems.
• Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
• Keep management informed of key operating issues affecting the department.
• Remain current in knowledge required to perform assigned duties.
• Handle confidential matters and maintain discretion always.
• Act with courtesy, tact, and diplomacy.

Work Environment:
The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated.


Physical Requirements:
Ability to sit or stand for extended periods of time.

Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically.

Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 30 pounds.


Additional Job Information:

FLSA:
Non-Exempt

Grade: 3


Classification:
Classified


Safety Sensitive:
No