Administrative Assistant - New York, , United States
3 days ago
Job description
Job Title: Administrative Assistant (SACC/Administrative Support Coordinator)
Location: Onsite – 595 Court Street, Brooklyn, NY 11231
Schedule: Monday–Friday, 8:00 AM – 4:00 PM
Hours: Full-Time, 35 hours per week (30-minute unpaid lunch)
Pay Rate: $25 per hour
Benefits: No health benefits
Industry: Construction Equipment & Motor Vehicle Rental
Job Summary
We are seeking a well-spoken, detail-oriented, and professional Administrative Assistant (SACC/Administrative Support Coordinator) to support daily operations for a construction equipment and motor vehicle rental company.
This fully onsite role involves invoicing, customer communication, rental contract coordination, and handling DMV- and insurance-related documentation to ensure full regulatory compliance. The position provides direct administrative and operational support to the Manager and Owner in a fast-paced rental environment.
Industry-specific training in rental car and equipment operations will be provided.
Key Responsibilities
Prepare, review, and process customer invoices accurately and in a timely manner
Contact clients to schedule, confirm, and manage equipment and motor vehicle rental contracts
Coordinate and maintain DMV-related documentation, including vehicle registrations, titles, renewals, and compliance records
Verify and track customer and company insurance documentation; communicate with insurance carriers and brokers as needed
Ensure rental vehicles and equipment meet all motor vehicle and regulatory compliance requirements
Maintain organized records, schedules, contracts, insurance files, and DMV documentation
Communicate professionally with customers, DMV offices, insurance companies, and vendors via phone and email
Provide administrative and operational support to the Manager and Owner
Assist with general office duties to ensure smooth day-to-day operations
Required Qualifications & Skills
College degree required
0–1 year of administrative experience (entry-level candidates welcome)
Excellent proficiency in Microsoft Office, especially Microsoft Excel
Strong verbal and written communication skills
Well-spoken with a professional demeanor and positive personality
High attention to detail, particularly when handling compliance, DMV, and insurance documentation
Strong organizational and multitasking abilities
Customer-focused mindset with strong follow-up skills
Must reside near Brooklyn, NY (onsite role required)
Preferred Qualifications
Prior experience in motor vehicle rental, car rental, construction equipment rental, or related industries
Familiarity with DMV processes and insurance documentation is a plus
Similar jobs
We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our employees in the field cleaning, ensuring they have all the information and resources they need to perform their best and that the job matches its desc ...
1 day ago
Work as a Remote Administrative Assistant at SMB-GROUP. This position can be done remotely. · As an administrative assistant, your responsibilities may include: · Managing schedules and appointments · Handling correspondence and communications · Assisting with data entry and docu ...
4 weeks ago
Professional - Administrative Assistant Administrative Assistant
Only for registered members
We are hiring Administrative Assistant for one of our clients. The job requires administrative support to the US Vyndamax Team. · ...
3 weeks ago
We are partnering with a higher education organization seeking an Administrative Assistant.The Admin will provide general front desk administrative support to answer inquiries, perform routine office tasks, assist with events, and support faculty and students. · ...
1 month ago
We are seeking a dynamic Administrative Assistant to join our team in New York. · ...
3 weeks ago
MGNY busca un administrativo part-time para apoyar a los gerentes de proyectos de Vivienda Asequible en nuestra oficina en Nueva York City. · ...
3 weeks ago
We're seeking an Administrative Assistant I to provide high-level administrative support to our department leadership. · Serve as the main point of contact between leadership and staff. · Assist with budget preparation and monitor expenses,Draft and edit flyers, announcements, le ...
1 week ago
Premier NYC law firm seeks qualified admin to support Managing Attorney. · ...
1 week ago
This hybrid role offers a collaborative culture, strong growth potential and excellent benefits. · ...
2 weeks ago
We seek an Administrative Assistant for a technology company for a temporary position. · The ideal candidate has experience supporting executives and working in fast-paced environments. · Manage senior leadership schedules and appointments. · Coordinate team events and travel pla ...
4 weeks ago
The Administrative Assistant will support the Clergy and have a vital role in supporting innovative programs run by our Temple clergy. The ideal candidate is a self-starter who enjoys collaborating with fellow staff members and working with people of all ages. · Schedule appointm ...
6 days ago
The company CBIZ is seeking an eager and adaptive administrative assistant to join a dynamic team. · ...
1 week ago
This is a full-time Administrative Assistant role located in the New York City Metropolitan Area handling daily office tasks and providing support for executives. · Strong skills in Administrative Assistance and Executive Administrative Assistance · Proficiency in Clerical Skills ...
1 month ago
+This is a full-time Administrative Assistant role located in the New York City Metropolitan Area.+ · +Performing daily administrative tasks including managing schedules and handling correspondence. · Maintaining records and supporting executive-level staff. · ...
2 weeks ago
We are seeking an organized, responsible and proactive administrative assistant to support a team of 6 colleagues in a variety of admirative activities and to provide support for special projects in partnership with marketing team members. This is an exciting time to be part of t ...
3 weeks ago
The Administrative Assistant must possess the ability to handle clerical and administrative duties such as generating reports and communicating via phone and email to provide exceptional customer service. · Strong knowledge of MS Word, MS Excel, Adobe, Outlook, and Teams · Strong ...
1 week ago
We believe in impactful experiences, inspiring spaces, elevated design and meaningful connections. · About The RoleAre you ready to bring your energy and organisational skills to a team that's changing the way people experience brands?Working closely with the Sales team and all o ...
1 month ago
The Administrative Assistant supports the clerical and administrative needs of their assigned department. · Highly organized and resourceful individual who thrives in a fast-paced environment. · ...
1 month ago
The Administrative Assistant provides administrative and operational support to the CMO and helps keep the marketing and communications team aligned with the organization's priorities. · ...
1 month ago
This is a full-time position for an Administrative Assistant based in the New York City Metropolitan Area. · ...
1 week ago
A client of Innova Solutions is immediately hiring for an Administrative Assistant · ...
2 weeks ago