Senior Subcontract Administrator - Aurora, United States - Insight Global

Description

The purpose of this position is to perform the essential job duties and functions listed below with the overall objective of helping to improve the Corporation's overall business performance, deliver added value to our shareholders and joint venture partners, reduce leakage, and promote consistent and cost effective solutions across business lines, projects and locations. This position performs duties, as assigned, and may support one or more Contract Administrator with typical routine duties. This position assists in the preparation of contract bids documents by participating in project discussions regarding construction philosophy and issues reports, as required. Executes awarded contracts by enforcing the terms and conditions of those contracts. Performs contract closeout duties and assists in the award of contract documents. This role is typically responsible for up to fifteen (15) complex and/or noncomplex contracts on a Fluor project. This position provides guidance to junior contract administrators on Fluor processes and practices.

• Negotiate contract terms and conditions, coordinate technical scopes of work including interface with all project disciplines (project controls, legal services, project management, construction, engineering, finance/accounting, and client)

• Lead internal Request for Proposal (RFP) and RFP explanation meetings, contract pre-award meetings, final negotiations, and drafting/finalization of contract documents

• Analyze commercial sections of proposals and coordination of technical proposal evaluations. Develop final proposal evaluations and prepare contract recommendations, and present recommendation to project team and/or client

• Perform contract management post-award activities through evaluating and status contractors' productivity, schedule adherence, contract change management, invoicing and claims avoidance

• Perform closeout of contracts, finalize outstanding contract issues, issue of final modifications, invoices and coordinate completion of contractor performance evaluations

• Other duties as assigned

Basic Job Requirements

• Bachelors Degree and 5 years of work-related experience

OR

• 9 years if non-degreed

• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors

• Job related technical knowledge necessary to complete the job

• Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines

• Ability to attend to detail and work in a time-conscious and time-effective manner

Other Job Requirements

• Must have an active TS/SCI with Polygraph Clearance

• Experience with FAR and DFAR regulations

• Contribute to and promote the use of Fluor's knowledge management portals and communities

• Stay current/updated with Contract Management practices and procedures; remain informed of current developments and potential changes within the Contract Management group

• Participate in Fluor University for training and career development

• Ensure timely issuance of contracts

• Prepare and issue monthly reports as required by the project or department

• Participate in taskforce activities, as required

• Use reference systems to record and maintain project contract data

• Perform all other duties requested by immediate supervisor(s) in order to support and achieve project milestone goals

• Develop and make formal presentations when given the opportunity

• Organize and document communications and meetings with contractors

• Read and understand the Prime Contract

• Participate in the development of the Project Contracting Plan and contract planning

• Perform Contractor resource survey

• Develop contract risk assessment matrix and participate in risk reviews

• Participate in project functional audits

• Develop agendas and participate in project kick-off and alignment meetings

• Prepare Project Contract Procedures

• Develop standard contract templates for a project

• Coordinate the timely issue/distribution/response of documents to the Contractor

• Coordinate/maintain control of Site Instructions

Preferred Qualifications

• Accredited degree or global equivalent in Business, Construction Management, or Law or equivalent experience required

• Experience in contract management, subcontract administration, and/or procurement experience supporting engineering and construction projects

• Experience developing negotiating contract terms and conditions specifically for contracts related to services, construction, engineering, materials and equipment installation

• Strong understanding of contracting principles and legal terms and conditions

• Broad understanding of the construction industry and contract language associated engineering, procurement, fabrication, and construction/construction management (EPFC/CM)

• Experience with administering the Request for Proposal (RFP) process for contractors on heavy industrial construction projects

• Experience in managing the Contractor pre-qualification process

• Experience in conducting commercial evaluations, including the questions and answers (Q&A) and clarifications process with bidders

• Experience in negotiating commercial terms and the final contract price with bidders

• Excellent communication skills

• Understand technical terminology and developments

• Apply technical skills or procedures

• Some basic knowledge of contract types and terms

• Understand and implement practices and procedures

• Generate and consider alternatives

• Intermediate computer and software skills to include the use of word processing and email as well as the intermediate use of spreadsheets and electronic presentations

• Self-motivated professional

• Good organizational skills

• Ability to multi-task and prioritize to achieve project goals

Benefits

Proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental and vision plans, EAP, disability coverage, life insurance, AD&D, voluntary benefit plans, 401(k) with a company match, and training and development courses.