Recreation Services Superintendent - Boca Raton, FL

General Statement of Job · The Recreation Services Administrative Superintendent performs complex, professional, and administrative work managing the Department's budget, communications, emergency management, information technology, training, and administrative operations. The Su ...

Job description

General Statement of Job

The Recreation Services Administrative Superintendent performs complex, professional, and administrative work managing the Department's budget, communications, emergency management, information technology, training, and administrative operations. The Superintendent provides budget oversight, staff leadership, and programming direction for the purposes of executing Recreation Services which enhances the lives and experiences of those living, working, playing, and learning in Boca Raton.

Duties and areas of responsibility may change at any time based upon organizational needs. Supervision is exercised over all Division personnel.

Essential Functions

• Oversees the preparation and submittal of the department's budget; makes budget forecasts; assists with Department CIP preparation; monitors expenditures and financial transactions.
• Oversees department administration including payroll, position control, purchasing and human resources related processes, department policies, and customer inquiries.
• Oversees department communications including annual marketing plan, website, program guide, social media platforms, park signage, year in review and various marketing campaigns and materials.
• Oversees implementation and maintenance of department software and I.T related projects and makes recommendations for improvements via the use of technology.
• Develops and coordinates department customer service training program including new hire orientation and onboarding.
• Conducts financial and programming audits to ensure compliance with policies and cost recovery efforts.
• Assists Deputy Recreation Services Director in establishment of department goals and objectives and develops policies and procedures to ensure consistency and best practices throughout the department.
• Coordinates and oversees the department's emergency management plans.
• Manages projects, produces reports, analyzes processes and makes recommendations that support strategic initiatives.
• Advises Deputy Recreation Services Director and Recreation Services Director on important matters and activities.
• Interviews job applicants and makes recommendations.
• Serves as liaison with other city departments on related activities.

Financial Responsibilities:

• Monitors revenue and expenses to ensure compliance with proposed budget and purchasing guidelines.
• Prepares the annual Operating Budget with justification and makes recommendations for future Capital Improvement Projects (CIP) to pursue.
• Assumes responsibility for correct application of distinct funds associated with various center's activities.
• Prepares and/or processes final approval for small and large dollar purchase orders.

Knowledge, Skills and Abilities

Knowledge of:

• Comprehensive knowledge of the philosophies, principles, and practices of public recreation.
• Comprehensive knowledge of interviewing and hiring practices.
• Public Parks and Recreation building and equipment, repair, and maintenance.
• Municipal financial, budgeting, and purchasing practices.
• General office practices and procedures

Skilled in:

• Microsoft Office Suite products to include Word, Excel, PowerPoint, and Outlook, at an intermediate level.
• Develop and implement work related training programs including customer service, emergency preparations and accident and incident reporting.
• Prepare and deliver public presentations.
• Write professional and effective letters, memos, emails, reports, manuals, and policies.
• Project management.

Ability to:

• Plan, organize, evaluate, and supervise the work of subordinates including supervisors and managers.
• Develop, administer and evaluate recreation programs and events.
• Develop and train employees.
• Establish and maintain effective working relationships with City Officials, employees, and the public.
• Conduct logical and financial analysis for project planning and budgeting.
• Learn and effectively utilize various software (Rec Trac, SharePoint, Oracle, etc.)
• Work a flexible work schedule that includes weekdays, weekends and evenings as needed, including holidays.

Minimum and Preferred Qualifications

• Bachelor's degree from an accredited college or university in Recreation, Public Administration, or related field is required.
• Six (6) years of progressively responsible state or local government experience in parks and recreation or public administration field is required.
• Two (2) years' experience supporting direct reports at the professional and managerial level.
• Certified Park and Recreation Professional (CPRP) OR Certified Park and Recreation Executive certification is required
• Possession of a valid State of Florida Class "E" driver's license

PREFERRED QUALIFICATIONS:

• Master's degree from an accredited college or university in Public Administration, Recreation, or related field may substitute for two (2) years of non-supervisory experience.

Additional experience is accepted as a minimum requirement in lieu of the postsecondary degree on the following basis: additional four (4) years in lieu of the bachelor's degree, and additional two (2) years in lieu of an associate degree.

POST OFFER PRE-EMPLOYMENT SCREENING REQUIREMENTS:

Final offer and employment are contingent upon successful completion of the following post-offer, pre-employment screening items:

• Criminal Background Check
• Employment Verification
• Motor Vehicle Report (MVR) Check
• Certificate / License Verification
• Educational Verification
• Drug and Alcohol Screening

Physical and Environmental Demands and Conditions

The environmental conditions and physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Continuously remaining in a stationary position, often standing, or sitting for prolonged periods
• Continuously moving about within the immediate work area to accomplish tasks
• Occasionally moving from one worksite to another
• Occasionally adjusting or moving objects up to 25 pounds in all directions
• Continuously communicating with others to exchange information.
• Continuously repeating motions that may include the wrists, hands and/or fingers
• Continuously operates a computer and other equipment using motions requiring manual dexterity or fine motor skills
• Occasionally operating motor vehicles or heavy equipment
• Continuously assessing the accuracy, neatness and thoroughness of the work assigned
• Continuously utilizing the ability to observes details accurately and identify variances
• Occasionally lift/carry objects 25 pounds or less
• Occasionally push/pull objects 25 pounds or less
• Continuously working in a normal office environment with few physical discomforts
• Occasionally working in an area that is somewhat uncomfortable due to drafts, noise, temperature variation or the like
• Occasionally working in an outdoor area where exposure to animals/ reptiles and/or insects may occur

Essential Employee Designation

When normal operations of City departments are suspended or interrupted due to a declaration that a state of emergency exists, any employee may be deemed essential by the City. For the preparation and/or continuation of emergency operations or for special work detail, employees deemed necessary shall be required to work.

The City of Boca Raton is an Equal Opportunity, Inclusive, Veteran's Preference Employer and Drug Free Workplace. It is the policy of the City of Boca Raton to prohibit discrimination on the basis of race, color, religion, gender, gender identity or expression, marital status, age, national origin, disability, pregnancy, familial status, sexual orientation, genetic information, or any other status or condition protected by applicable federal, state or local laws.