Executive/Personal Assistant to Partner of Global Law Firm in NYC - New York - BCL Search, Inc.

    BCL Search, Inc.
    BCL Search, Inc. New York

    16 hours ago

    Description


    Our client, a global law firm, is looking to hire an Executive/Personal Assistant to support one of the firm's Partners located in NYC.

    This is an exciting opportunity to manage the professional and personal responsibilities of a partner who is actively involved in corporate cases.

    The ideal candidate will be a motivated, intelligent person who would like to play a key role in a dynamic and prestigious law firm.


    RESPONSIBILITIES

    • Manage busy professional and personal calendar for very busy Partner
    • Coordinate all travel planning for business and personal trips
    • Have a very responsive personality and ability to perform accurately when handling multiple time sensitive matters.
    • Monitor closely partner's email for meetings to schedule and events to calendar.
    • Be an energetic and proactive problem solver.
    • Be promptly responsive to calls, emails, and texts from partner
    • Prepare and finalize engagement letters for clients.
    • Run conflict checks of potential new clients.
    • Review and edit presentations to prospective clients.
    • Ensure timely submission of expenses for reimbursement of business trips.
    • Ensure Partner is always prepped for meetings
    • Keep Partner aware of key case and administrative issues in a timely manner; liaise with attorneys, consultants and clients as needed
    • Draft correspondence, coordinate with members of Partner's division, manage internal and external communications for the partner
    • Ensure timely tracking of attorney time and timely recording in law firm time system.
    • Build credibility, establish rapport and maintain communication with all clients and internal employees
    • Help with light event planning - firmwide and personal
    • Ensure continued legal education is reported and logged with various bars and professional organizations.
    • Assist with coordinating Partner's speaking engagements, business development, and various civic and philanthropic activities.
    • Assist with ad hoc projects as needed
    • Run errands, including personal errands, as needed

    REQUIREMENTS

    • 10+ years of Executive/ Personal Assistant experience supporting a senior level executive
    • Ability to work independently, efficiently, make good decisions, anticipate what actions need to be taken and determine what solutions should be implemented
    • Excellent judgment, maintain a flexible and positive attitude in a highly-demanding environment
    • Outstanding written and oral communication skills
    • Proficient in Microsoft Office
    • Extremely discreet
    • Maintain strict confidentiality of sensitive information, ensuring compliance with organizational policies and regulatory standards.

    SALARY
    $140-160K + paid OT + bonus

    HOURS
    9:30am-6:30pm with flexibility to be reachable after hours & weekends as needed
    *This person will be 3x a week in office (can be based out of the firm's DC, NYC or Boston offices)
    #IND1
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