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    • Educational Administrative Coordinator - Arlington - Arlington Public Schools

    Arlington Public Schools
    Arlington Public Schools Arlington

    1 month ago

    Default job background
    Description
    Job Summary: Human Resources announces a vacancy for a 1.0FTE Educational Administrative Coordinator I. This position is a 12-month, 260 days, Grade G-10 position located at Campbell Elementary School.

    • Serves as personal administrative support assistant to one or more assistant principals, director of guidance service or activity director.

    • Processes and maintains automated student schedules; enters master schedule data; enters and prints individual student schedules; enters all student schedule changes; distributes and processes course registration forms.

    • Serves as primary operator of the school's student information system, including registration, withdrawals, transfers, retrieves information for administrators, parents, local and state reports, etc.

    • Processes and maintains automated student attendance records; maintains "cumulative" folders, enters all information for student master files and related student transactions (e.g., enrollment, withdrawals, etc.); downloads data from the central computer; prints various attendance/absentee listings and reports.

    • Coordinates and assists with the Standardized testing program and serves as the test proctor.

    • Coordinates/maintains Substitute Teacher Assignment Network (STAN).

    • Processes orders for books, furniture, supplies; processes maintenance work-orders.

    • Operates the automated telephone call system to absent students' homes; processes attendance lists/forms; analyzes and corrects source data as required; maintains and produces accurate attendance registers.

    • Acts as receptionist; distributes mail; maintains office files, records and supplies.

    • Schedules activities/sports bus transportation; maintains eligibility documents and lists, activities calendar.

    • Participates in scheduling, notifying participants and staff, and conducting awards assemblies.

    • Schedules meetings, conferences; notifies appropriate staff of meetings and deadlines for materials related to meetings.

    • Maintains supervisor's calendar; coordinates meeting and travel arrangements; screens supervisor's telephone calls and mail, and personally responds to those that can be handled at the administrative assistant level, forwarding the remaining calls/mail to supervisor with pertinent background material.

    • Operates keyboard (typewriter, desk-top computer or terminal) utilizing a variety of word processing, spread sheet, data base, graphics and presentation software to prepare correspondence and memorandums, financial and presentation materials; updates, revises, and produces from rough draft reports and correspondence; obtains appropriate signatures on correspondence and forwards to appropriate personnel; enters, edits and updates data files and enrollment records; accesses data files to view information and to print out hard copy reports.

    • Performs general support tasks for school administrative staff or for the office to which assigned; performs responsible secretarial and administrative support tasks as required or assigned.

    • May be required to dispense medication to students when needed.


    Requirements:



    • Graduation from high school or GED, including or supplemented by, courses in office procedures and equipment, including the use of microcomputers and teleprocessing equipment.

    • Some college or business school courses preferred.

    • Considerable responsible administrative assistant, secretarial or clerical experience.

    • Experience working with microcomputer applications in an online environment and preferably in a school system or similar setting; or any equivalent combination of education and experience that would provide the above noted knowledge, skill, and abilities.


    Qualifications:



    • Thorough knowledge of computerized data filing, file maintenance, and retrieval principles and practices.

    • Through knowledge of school office mission, routines, polices, procedures and equipment as related to assignment.

    • Through knowledge of the operation, uses, and capabilities of the APS computer equipment utilized at the school /in the activities to which assigned.

    • Depending on assignment, good knowledge of FRONTLINE and STARS procedures, documents, files, deadlines, reports, and reporting and processing requirements.

    • Through knowledge of institutional business office procedures and ability to communicate in English.

    • Ability to accurately maintain complex data files and to prepare reports from files and records.

    • Ability to understand and follow oral and written computer utilization, database-oriented instructions, and procedures.

    • Ability to establish and maintain effective working relationship with school administrators, support staff and students, and with college and business contacts.

    • Skill in the operation of computer equipment, entering and retrieving a wide variety of student and employee information, and producing required forms and reports.


    Salary:


    Salary based upon 24/25 pay plan.
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