Project Coordinator - Chicago, Illinois

Only for registered members Chicago, Illinois, United States

4 hours ago

$50,000 - $85,000 (USD) per year *

* This salary range is an estimation made by beBee

Skyline is Building Better Together · Come join us at Skyline Construction, a leader in commercial interior construction founded in 1996. Today, Skyline operates multiple offices located throughout Illinois, California, and Washington. Skyline is 100% employee-owned, and has been ...

Job description

Skyline is Building Better Together Come join us at Skyline Construction, a leader in commercial interior construction founded in 1996. Today, Skyline operates multiple offices located throughout Illinois, California, and Washington. Skyline is 100% employee-owned, and has been recognized as one of Inc. Magazine's Best Workplaces for the past 5 years. We believe that we are "building better together."

What's in it for you? The Project Coordinator provides support to improve operational processes and procedures; professionally and accurately coordinates project-related documents; establishes and maintains project files to ensure document control throughout the cycle of a project. This role is an integral position that offers great first hand experience in the construction industry. You will interact with all levels within the operations team and work on multiple fast paced projects throughout the course of a year.

Duties and Responsibilities

Project Preparation and Set-Up
Assist Project Team with preparation of bid documentation, as necessary.
Plot and /or order and distribute plans.
Prepare for Project Team review, all Subcontractors. Issue and track the execution of Subcontracts.
Assist Project Team in setting up new job profiles in Timberline.
Assist Project Team in preparing Subcontractor Lists.
Assist Project Team in setting up Submittal Logs, Shop Drawings Logs, Drawing Logs, Request for Information (RFI) logs, Change Order Request and Change Order Logs, etc.
Assist Project Team in preparing letters of intent/subcontracts/requests for insurance as needed.
Project Preparation and Close-Out
Track insurance, contracts, bid bond and performance bonds.
Assist Project Team in obtaining documents and preparing Close-Out binders for the projects.
Assist Project Team in tracking Subcontractor / Vendor invoicing.
Project Management / Field Operations
Coordinating project meetings and taking Minutes of Meeting for same.
Assist with maintaining of Project Logs.
Assist in the evaluation and validation of change orders.
Assist in development and maintaining of Master Project Schedule.
Assist with development of On Screen Takeoff (OST) drawings as required.
Assist with preparation of Weekly Reports.

Qualifications

Working knowledge of Microsoft Suite including Outlook, Word and Excel and able to create basic documents and spreadsheets
Familiarity with DocuSign
Willingness to learn database management, experience with Procore preferred
Excellent written and verbal communication skills
Previous experience working in an administrative or receptionist role preferred
Tenant Improvement Construction experience a plus

Desired Skills

Superb organization skills; must be able to adopt current organizational system with the ability to retrieve and deliver required information efficiently
Careful attention to detail
Identify and prioritize tasks based on importance and deadlines
Must have outstanding time management; responsible for coordinating multiple large scale projects at once
Flexibility: ability to adapt to changes quickly with short notice
Must be able to multitask and establish priorities with an effective course of action
Must be self-sufficient and a self-starter who is flexible and willing to modify plans when necessary
Have the ability to accomplish routine tasks
Is a team-player who works well with others; takes time to help coworkers, clients and subcontractors
Problem solving: ability to use resources and gather information to effectively find a solution

Perks and Benefits

Employee Stock Ownership Plan (ESOP)
Discretionary Bonus Plan
Competitive Medical Insurance plan options, including an HSA plan with Company deductible contributions.
Dental Insurance
Vision Insurance
401K Plan Matching
Paid Vacation
Life Insurance
Flexible Spending Account (FSA)
Gym reimbursement program
Ability to enroll in various voluntary benefits (Pet Insurance, Identity Theft Protection, Legal Assistance and more.)

$30 - $39 an hour The actual salary will be carefully considered based on a wide range of factors, including your skills, qualifications, experience, and location. The range is subject to change and may be modified in the future. Based on you meeting our benefit eligibility requirements, we offer the following benefits: health, disability, life, dental, vision, Employee Stock Ownership Program and other retirement plans.
Skyline is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, age, religion, sex/gender, sexual orientation, gender identity/expression, marital status, medical condition, national origin, genetic information, ancestry, military/veteran or disability status or any other bases under the law.
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