Tradeshow Coordinator - Newberg - DCI (Newberg, OR)

    DCI (Newberg, OR)
    DCI (Newberg, OR) Newberg

    5 hours ago

    $42,000 - $72,000 (USD) per year * Upper Management / Consulting
    Description

    Tradeshow Coordinator

    Location: Newberg, OR (Onsite)

    About DCI Edge

    For over four decades, DCI Edge ) has been a leader in dental equipment manufacturing — designing and building premium dental chairs, delivery systems, operatory lighting, and cabinetry from our headquarters in Newberg, Oregon.

    The Opportunity

    We're looking for a dynamic, detail-oriented Tradeshow Coordinator to join our Marketing team. In this role, you'll be the driving force behind our tradeshows, industry events, and VIP experiences — owning the logistics from first concept to final follow-up. If you thrive on juggling multiple priorities, love bringing events to life, and have a knack for keeping everything running smoothly behind the scenes, we want to hear from you.

    What You'll Do

    Tradeshow & Event Planning

    • Plan, coordinate, and execute tradeshows, sales meetings, and customer events from concept through completion
    • Manage all event logistics including venue coordination, booth setup, shipping, and on-site execution
    • Prepare, submit, and organize all tradeshow-related paperwork, contracts, and documentation
    • Track event budgets, manage expenses, and provide post-show recaps and reporting

    VIP Visit Coordination

    • Coordinate VIP trip details across our Newberg, Chicago, and Charlotte offices — including scheduling, hotel bookings, airfare, catering, and communications
    • Ensure DCI Edge showrooms are fully prepared and presentation-ready for VIP tours and customer visits
    • Manage all travel arrangements and confirmations for visiting customers and sales team members

    Tradeshow Marketing & Communications

    • Develop and coordinate marketing materials and collateral needed for tradeshows and events, ensuring brand guidelines are met
    • Plan, implement, and track promotional campaigns tied to tradeshow attendance — including email, social media, and digital outreach
    • Serve as the internal point of contact for all tradeshow-related communications and scheduling
    • Maintain tradeshow databases, event calendars, and content within web management systems

    Pre- and Post-Show Support

    • Provide dealer and customer support related to event scheduling, product information, and tradeshow promotions
    • Track, analyze, and summarize tradeshow-related expenses and submit reports
    • Support the Marketing team with proofreading event materials, tracking project timelines, and communicating status updates

    What You Bring

    • Bachelor's degree in Marketing, Business, or a related field (or equivalent experience)
    • 3+ years of experience in event coordination, tradeshow management, or marketing
    • Proven ability to multitask and execute in a fast-paced environment
    • Excellent written and verbal communication skills
    • Strong organizational and presentation skills with sharp attention to detail
    • Problem-solving mindset with confident decision-making abilities
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
    • Ability to work independently and collaboratively as part of a team
    • Strong interpersonal skills and a customer-first attitude

    Why DCI Edge?

    • Join an established, industry-leading manufacturer with 40+ years of excellence
    • Be part of a collaborative, tight-knit marketing team
    • Work onsite at our Newberg, OR headquarters
    • Play a visible, high-impact role that connects you with customers, dealers, and industry events nationwide

    DCI Edge is an equal opportunity employer.

    * This salary range is an estimation made by beBee
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