GiFT Office and Program Coordinator - Des Moines, United States - Rome Group

Description

General Description:

GiFT seeks highly motivated Office and Program Coordinator who will provide administrative support to the Executive Director, Case Manager, and Board of Directors; assure all organization's operating tasks are completed in a timely manner; coordinate project deliverables and conduct administrative duties.

This position will play an integral role to the overall success and organizational strength of GiFT. The GiFT Program Coordinator will report directly to the Executive Director.


Job Duties:
Conduct administrative duties including filing, answering phone, responding to emails, coordinating calendars, reconciling purchase orders and invoices, and preparing/updating documents

Greet visitors and provide tours as needed

Compose and send acknowledgement letters donors, partners, & supporters

Enter data and organize database of donors and supporters

Maintain stockroom inventory:
anticipate and order needed supplies from multiple vendors

Data entry into multiple platforms including Google Sheets

Coordinate outreach, scheduling, and training for existing and prospective volunteers

Maintain all office equipment/supplies

Coordinate delivery of resource to GiFT partners or directly to client families (ie. may include gathering and distributing infant care essentials)

Assist with other tasks as necessary


Skills/Competencies:
Flexibility, teamwork, and effective communication

Works well among community members, volunteers, board members, hospital staff, and partner organizations

Strong organizational and time management skills

Proficient in Google Drive, Google applications, Microsoft Word, and Excel

Working knowledge of Facebook, LinkedIn, Twitter, Instagram preferred

Working knowledge of Mailchimp, Canva, WIX preferred

Working knowledge of database CRM, Salesforce preferred

High School diploma or higher education level

Office administrative experience, 1-2 yrs preferred

Regular and reliable attendance

Strong team leadership and project management skills

Ability to work without direct supervision

Ability to handle confidential information and maintain strict confidentiality

Strong record keeping skills and attention to detail

Work Environment/Physical Demands

Must have ability to read, write and communicate fluent English via phone, email and in person; ability to compose documents in the appropriate business style using correct grammar and spelling.

The physical demands regularly require the employee to use hands, arms and fingers to handle/operate tools and equipment; to walk, sit, climb, balance and crouch.

Employee must be able to frequently lift up to 25 lbs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Pay/Hours:

• $18-22 per hour, 20-25 hours per week
• Part-time W-2 position
• Work from GiFT Distribution Center (St. Francis Hall, 6420 Clayton Rd) at least 3 set days or evenings each week
• Opportunity for increased hours in future
• Valid state-issued driver's license required

Accepting resume with cover letter.

Please email to

#J-18808-Ljbffr