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Mason

    High School Secretary to the Principal - Mason, United States - Ingham Area Schools Employment Consortium

    Ingham Area Schools Employment Consortium
    Ingham Area Schools Employment Consortium Mason, United States

    4 weeks ago

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    Description
    Position Type:
    Secretarial/Clerical/Secretary

    Date Posted:
    5/13/2024

    Location:
    Mason High School

    Closing Date:
    05/23/2024

    District:
    Mason Public Schools - websitePosition Title: High School Secretary to the Principal

    Location: Mason High School / Mason Public Schools / In-Person

    Reports to: High School Principal

    About Mason Public Schools:
    Located in the heart of Michigan, minutes from the State Capitol and Michigan State University, Mason Public Schools serves more than 3,200 students across six school buildings. A team of 500 talented educators and support staff serve our schools, exhibiting a high level of commitment to our students. Mason Public Schools is proudly supported by our community through the Mason Public Schools Foundation and the approval of a bond to improve classrooms, safety, transportation, technology, facility infrastructure, and furniture and equipment.
    Your journey starts here: Every Student. Every Day.

    Diversity, Equity & Inclusion (DEI): Through authentic learning opportunities, Mason Public School is committed to an inclusive environment. Our students, staff, and community respectfully acknowledge and value the diverse cultures, lifestyles, experiences, perspectives, and identities of each other.

    Required Qualifications:
    • High school diploma or equivalent
    • Excellent computer skills including Microsoft Office
    • Excellent secretarial skills
    • Excellent bookkeeping/money management skills
    • Excellent communication and language skills, both written and verbal
    • Excellent organizational skills
    • Excellent student, staff, and public relations skills
    Desired Qualifications:
    • Familiarity with Skyward, Google Docs, Social Media and Online Content Management
    • Work experience in a school office
    • High school work experience and knowledge of High School programs
    Job Description:
    • Processes written correspondence (e.g. newsletters, memorandums, calendars, programs, notices, minutes, etc.) as directed by the principal
    • Provide secretarial and administrative support to the lead principal and assist with all building operations and bookkeeping needs.
    • Support a full array of services provided to students, parents, instructional and support employees, including communicating information, problem-solving, material and supply acquisition, cash handling, record keeping, and numerous other duties.
    • Create, update, and maintain MHS online calendars and the MHS website.
    • Coordinate all activities for scholarship awards night and graduation, including but not limited to pictures, caps and gowns, diplomas, student fees, correspondence with graduates, parents, and company representatives, and all other related activities associated with graduation.
    • Coordinate substitutes and work patiently with substitute staff and facilitate their schedules and duties within the building.
    • Maintain high school textbook inventory, individual classroom inventories, key inventory, supply inventory, and office inventories.
    • Coordinate materials regarding the start of the school year, Parent/Teacher Conferences, and other meetings/events/activities.
    • Work collaboratively with office staff and be an effective team player.
    • Supervise and delegate all aspects of running an effective and efficient office.
    • Responsible for ordering and/or processing building purchase orders and/or requisitions, including textbooks, teaching supplies, equipment, etc. from the building budget.
    • Demonstrate proficiency with accounting skills required for the building budget, internal associated accounts, student fees, banking, and all related bookkeeping duties.
    • Process the principal's correspondence and all other related duties as assigned by the principal.
    • Perform and be proficient in all computer programs relevant to Mason Public Schools
    • Serve as intermediary between parents and teachers by transferring student-related messages
    • Collect and distribute mailings for in-school and out-of-school correspondence
    • Operates and maintains all office machines and other office equipment
    • Maintain an up-to-date supply of routinely used MPS forms, schedules and general office supplies
    • Maintains records of all purchase orders, banking deposits, annual classroom orders, and all other accounting documentation and/or records
    • Process staff absences and submits payroll data to the Administration Office
    • Secure noon, special education, and substitute aides when needed and coordinate Teacher substitutes via Red Rover software and Edustaff.
    • Assist with minor first aid treatment and emergency medical procedures (e.g. EpiPens) as trained
    • Promotes positive school image when dealing with students and the public
    • Maintains confidentiality for all school-related information
    • Performs other duties as assigned by the principal
    • Position requires long periods of sitting and work with computers and phones, as well as occasional lifting of up to 30 pounds.
    Physical Requirements and Work Environment:
    • This position requires long periods of standing, sitting, and walking.
    • The position requires occasional lifting of supplies and movement of classroom furnishings during the course of the school day.
    • Work may take place both indoors and outdoors, with the possibility of some travel to other schools or field trip locations.
    Schedule: Position begins School Year
    Monday-Friday, 8:00am-4:00pm

    Compensation: $ $23.15
    Per the bargaining unit agreement

    Benefits:
    • Retirement benefits
    • Medical insurance
    • Vision insurance
    • Dental insurance
    • Long-term disability and life insurance
    • Paid sick, personal business, and holiday day.
    Deadline: May 23, 2024

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