Clerk II: Assignment, Attendance Office, Elsinore High School - Lake Elsinore, United States - Lake Elsinore USD

Description

Job Summary

The job of "Clerk II" is done for the purpose/s of performing a wide variety of typing and general clerical duties with only occasional instruction or assistance; responsible for clerical functions in the processing and maintenance of assigned records, procedures and/or activities and requires accuracy and attention to detail.

Job Description / Essential Elements:


Job Purpose Statement/s:

The job of "Clerk II" is done for the purpose/s of performing a wide variety of typing and general clerical duties with only occasional instruction or assistance; responsible for clerical functions in the processing and maintenance of assigned records, procedures and/or activities and requires accuracy and attention to detail.

Essential Job Functions:

• Performs a variety of clerical activities related to the functions of assigned District or school offices.
• Types prescribed information on forms, cards and records from clearly defined sources.
• Types tests, memos, correspondence and other materials from clear, draft or handwritten copy.
• Answers telephones, takes messages and/or refers callers to appropriate resources.
• Receives, sorts and distributes mail.
• Contacts teachers/parents by telephone or note regarding assigned office procedures and operations such as to verify absences and early dismissals, to update emergency cards, etc.
• Checks, verifies, sorts, tabulates and files a variety of data and information according to predetermined classifications, maintaining alphabetical, numerical, index and cross-reference files.
• Maintains and processes information related to assigned operational records by transferring data, calculating totals and subtotals or compiling summaries.
• Maintains assigned school office records, such as attendance, enrollment, health, student CUM, registration, etc. and prepares routine reports as required.
• Processes forms, applications, documents, records and/or other paperwork in support of assigned office functions.
• Receives and screens ill or injured students or staff; determines the nature of the illness or injury and provides treatment or refers to nurse, doctor, parents and others as required by established District policies and procedures.
• Prepares masters and runs copies.
• Copies materials using copier or other media as assigned.
• Provides services to sick/injured students.
• May assign and review the work of student assistants.

Other Job Functions:

• Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.

Job Requirements - Qualifications:

• Experience Required: One (1) year clerical experience.
• Skills, Knowledge and/or

Abilities Required:

Skills:

Typing/Keyboarding at a rate of 30 words per minute, operate standard office equipment including use of computer applications, use English in both written and verbal form, use correct spelling, grammar and punctuation.

Knowledge of standard office equipment. Familiarity with District policies, rules and regulations pertaining to assigned area. Correct English usage, spelling, grammar, punctuation and math.
Abilities to sit for prolong periods, understand and carry out oral and written instruction. Significant physical abilities include reaching/handling/fingering, talking/hearing conversations, near visual acuity/visual accommodation.

Learn to operate standard office equipment/machines such as typewriter, calculator, copy machine, computer terminal and printer; perform routine mathematical calculations using addition, subtraction, multiplication and division.

• Education Required: High School diploma or equivalent.
• Licenses, Certifications, Bonding, and/or

Testing Required:
Criminal Justice Fingerprint Clearance, negative pre-employment drug screen test and negative TB test results. Successful completion of District Proficiency Test. Valid California Driver's License. Valid first aid certificate.


Requirements / Qualifications


TYPING CERTIFICATE REQUIRED See information below

In order to be considered, your application must show the minimum qualifications which include familiarity with District policies, rules and regulations pertaining to assigned area.

Job Requirements - Qualifications:

• Experience Required: One (1) year clerical experience.
• Skills, Knowledge and/or

Abilities Required:

Skills:

Typing/Keyboarding at a rate of 30 words per minute, operate standard office equipment including use of computer applications, use English in both written and verbal form, use correct spelling, grammar and punctuation.

Knowledge of standard office equipment. Familiarity with District policies, rules and regulations pertaining to assigned area. Correct English usage, spelling, grammar, punctuation and math.
Abilities to sit for prolong periods, understand and carry out oral and written instruction. Significant physical abilities include reaching/handling/fingering, talking/hearing conversations, near visual acuity/visual accommodation.

Learn to operate standard office equipment/machines such as typewriter, calculator, copy machine, computer terminal and printer; perform routine mathematical calculations using addition, subtraction, multiplication and division.

• Education Required: High School diploma or equivalent.
• Licenses, Certifications, Bonding, and/or

Testing Required:
Criminal Justice Fingerprint Clearance, negative pre-employment drug screen test and negative TB test results. Successful completion of District Proficiency Test. Valid California Driver's License. Valid first aid certificate.

Resumes and supporting documents help to determine minimum qualifications and employment history. All documents should be attached to be viewed with your application.

Please use the Edjoin FAQs attachments section (located at the upper right side of the screen) as a guide when attaching documents to your application.

Comments and Other Information

You must have a valid email address. You will be notified for testing and interviews via the email address you provide on your Edjoin application.

Please check your email regularly or you may miss important communications notifying you of testing and/or interviews for this recruitment.

TENTATIVE TEST DATE:
To be determined.


TYPING CERTIFICATE REQUIRED A typing certificate must be attached to your application if you do not have a typing certificate on file meeting the 30 wpm requirement.

The certificate you attach must provide the following information:

your name, date of the test (must be within one year), length of the timed test (must be 5 minutes), corrected words per minute (must be 30 wpm) and the source of the test.

You have the option of using any proctored testing agency (any is acceptable if the certification provides the information listed above) OR any online typing test that provides the required information listed.

There are many online typing sources. Please remember, they are all different and you will have to register with some to receive a certificate with your name, date, length of test (must be 5 minutes) and net typing speed (must show number of errors and/or accuracy & 30 corrected wpm)

Please contact our office if you have any questions.

Conditional offer of employment contingent on negative drug, TB, fingerprints and appropriate pre-employment physical.

Bargaining Unit Position