Admin Assistant - Stanford, CA, United States - Stanford University

Description

Administrative Associate (AA2) for the Stanford Cancer Institute

Hybrid schedule may be available, but determined by the Administrative Manager and the operational needs of the SCI.

The Stanford Cancer Institute (SCI) is one of only 49 National Cancer Institute-Designated Comprehensive Cancer Centers in the country and builds synergies and collaborations across Stanford Medicine.

The SCI is a prominent, dynamic, and complex Institute in the Stanford School of Medicine.

In the SCI you will be working with an unparalleled leading-edge community of faculty and staff who are fundamentally changing the world of health care in the cancer arena.

We are seeking an Administrative Associate (AA2) who will work under general supervision for the Stanford Cancer Institute to provide a full range of high-level administrative support to the Cancer Institute Administration.

Specific responsibilities include but are not limited to:

engaging in multiple means of correspondence with collaborating investigators, preparing documents and presentations, making travel arrangements, maintaining confidential records, scanning confidential documents, providing meeting summaries, and processing large volume of payments and invoices through Stanford's Oracle Financial System.

Serve as a resource regarding a defined set of policies and procedures.

Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.

and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.

Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.

Process and monitor large volume of routine financial transactions, which may include researching and resolving discrepancies.
Maintain office supplies and equipment; Coordinate office moves.
*Knowledge of the grant submission process (pre-application management).

Experience with managing complex calendars, processing transactions on SU Oracle Financial System, web authoring, SU IRB guidelines, and Stanford Administrative Systems.

Experience with Adobe Creative Suite and EndNote software.
Strong writing skills and experience with website management.
Prior experience in an academic setting.

High school diploma and three years of administrative experience, or combination of education and relevant experience.

Proficient computer skills and demonstrated experience with office software and email applications.
Constantly perform desk-based computer tasks.

Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Hybrid schedule may be available, but determined by the Administrative Manager and the operational needs of the SCI.

uses and promotes safe behaviors based on training and lessons learned.

Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, .

02 per hour.

The Cardinal at Work website () provides detailed information on Stanford's extensive range of benefits and rewards offered to employees.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities.

Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form .

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities.