Operatrions Assistant - San Diego - The AjA Project

Description

Position Summary: Reporting to the Executive Artistic Director (EAD), this position has responsibilities as an Operations Assistant. As an Operations Assistant the individual will provide general administrative support in the areas of (but not limited to): accounts payable/receivable, contractor and funder communication, grant tracking and other direct support of operations. This position will be instrumental in ensuring consistent and effective internal processes and communications to strengthen programs and position the organization for continued success.

Start date: 3/5/2026 

Apply by 2/23/2026

Department: Administration

Position: Non-Exempt

Reports to: Executive Artistic Director

Status: 10 hrs /week (in-person)

Location: City Heights, San Diego, CA

Starting wage: $27/hr

Key Responsibilities

Office Administrator/Management

• Act as a general point of contact for the organization, answer phones, take messages.
• Communicate incoming payments, and outgoing expenses directly with the accountant.
• Track bills, including recurring bills and submitting for approval. 
• Manage reimbursement requests.
• Manage subscriptions.  
• Support in Maintaining the Organization's Master calendar.
• Support in Maintaining Financial and Personnel Files.
• Provide staffing support (i.e., recruiting); support with onboarding and offboarding of employees and independent contractors.
• Assist recruitment process for instructors, fellows, volunteers, participants. 
• Perform administrative support tasks for Management and Staff

Program Operational Support

• Oversee the procurement, delivery, storage, inventory and maintenance of program related images and equipment. 
• Provide support for final program exhibits/events - as needed.
• Support in picking up/dropping off program/exhibition materials. 
• Communications Operational Support as needed. 

Qualifications and Experiences 

• Minimum 1 year of proven experience in project coordination/management.
• Minimum 2 years of proven experience in office administration/management.
• Experience with basic finances, ideally in the nonprofit sector.
• Experience working with/for nonprofits is ideal.
• Highly organized and ability to manage multiple tasks in a dynamic and fast-moving environment; a driving force who manages toward clarity and solutions.
• A consummate team player with a flexible and creative approach.
• Excellent verbal and written communication skills. 
• Associate or bachelor's degree in arts, education, social science or business related field. 
• Ability to work both independently and collectively.

OTHER REQUIREMENTS:

Other items required will include Live Scan, Background Check, Sexual Harassment prevention and Harassment prevention training. (staff meetings, and events as needed basis)

3 MONTH ORIENTATION PERIOD:  First three months will be an orientation period, after which there will be an evaluation to determine the candidate's qualification for the position. 

COMPENSATION & BENEFITS:

This position is hourly, compensated at $27.00. This is an in-person position at the office or project site required, however partial remote schedule is negotiable after the 3-month orientation period.

TO APPLY:

Please send an email with a cover letter and resume/CV to by Feb 23, 2026

ABOUT 

The AjA Project is a 25 year old community based organization headquartered in San Diego, California, that utilizes media arts-based educational programs to transform the lives of refugee, immigrant and marginalized youth. Utilizing media arts participatory methods with visual art elements, AjA's programs encourage youth to think critically about their identities, increase their social capacities and see themselves as agents of personal and social transformation. The AjA Project has also been putting these stories as public art installations throughout the San Diego community. Since its founding in 2000, AjA has provided long-term, community-based programming for thousands of transitional aged youth, and has shared their visual narratives with over 1 million viewers. Learn more about The AjA Project