Administrative Support Coordinator - Maryland

MDOT Promotional · Position Specific Recruitment · You must be a current Maryland Department of Transportation employee to apply · This is a position-specific recruitment and is open to anyone who meets the minimum and selective qualifications* listed below. The resulting list of ...

Job description

MDOT Promotional
Position Specific Recruitment
You must be a current Maryland Department of Transportation employee to apply

This is a position-specific recruitment and is open to anyone who meets the minimum and selective qualifications* listed below. The resulting list of eligibles will be used to fill additional Maryland Aviation Administration positions or function only in this classification. You will need to reapply for any future recruitment conducted for this job classification.
The Maryland Aviation Administration (MAA) is the owner & operator of both BWI Thurgood Marshall and Martin State Airports, serving over 27 million passengers annually.

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The MAA is currently accepting applications for the position of
Airport Contract Administrator II
within the
Office of Facility Maintenance
within the BWI Operations and Maintenance Division at the Baltimore/Washington International Thurgood Marshall Airport (BWI Marshall Airport).

The MAA is currently accepting applications for the position of
Administrative Support Coordinator (Airport Contract Administrator II)
within the
Office of Facilities Maintenance
within the Division of BWI Operations and Maintenance at the Baltimore/Washington International Thurgood Marshall Airport (BWI Marshall Airport).

This position is responsible for assisting the Manager of Building and Electrical Maintenance (BEX) in coordinating and overseeing the contractual services and providing budget and administrative support for BEX for the 24/7/365 operations of Baltimore/Washington International Thurgood Marshall Airport (BWI Thurgood Marshall).

Responsibilities Include, But Are Not Limited To The Following

• Overseeing the administration and management of maintenance procurement contracts to ensure contractual, regulatory, and general compliance with established directives, policies, procedures, and regulations.
• Overseeing all purchasing and small procurement activity for the Building and Electrical Maintenance Sections to include submitting purchasing requests for Category I Small Procurements of up to $5,000.00 as defined by COMAR for credit card purchases (CPC).
• Coordinating the purchasing process for small procurement contracts (Category II and III Procurements as defined by COMAR), to include developing detailed and thorough scope of work, sole source justifications, and updated contract language to accommodate current legislative changes, industry best practices, and changing needs of the Administration/Airport.
• Responsible for the BEX fiscal year Budget oversight to include developing and maintaining cost projections, developing DA-2's, tracking expenditures, and approving invoices.
• Ensuring all procurement requests are approved, have sufficient budget and are coded with the proper PCA and object code.
• Assisting with inventory management, to include coordinating inventory purchasing with the Warehouse Manager in OPAMM, tracking purchases of supplies and materials, and reconciling individual shop storerooms in MAXIMO.
• Providing additional Administrative Support as needed and requested.

This position is located at BWI Marshall Airport in Anne Arundel County, MD.
This position is an emergency essential position. All employees designated as emergency essential are required to be available to work during weather, operational, and/or disaster emergency conditions. Furthermore, this position requires work in a 24- hour facility, and you must be available to work any shift as required by the operational needs of the MAA.
Minimum Qualification
Seven years of professional experience in contract administration and management or procurement involving duties such as soliciting, evaluating, negotiating, awarding, and administering contracts and ensuring compliance with governmental contract and procurement laws, regulations, and procedures.

OR

A Bachelor's degree from an accredited college or university and three years of professional experience in contract administration and management or procurement involving duties such as: soliciting, evaluating, negotiating, awarding, and administering contracts and ensuring compliance with governmental contract and procurement laws, regulations, and procedures.

Notes

• Candidates may substitute professional contract administration and management, or procurement experience on a year-for-year basis for the required education.
• Candidates may substitute certification as a Certified Professional Contracts Manager from the National Contract Management Association for the required education.
• Candidates may substitute additional graduate-level education at an accredited college or university, at the rate of thirty credit hours for each year for up to one year of the required experience.
• Candidates may substitute equivalent U.S Armed Forced military service experience for civilian experience cited above.

Employees in this classification will be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

Employees must obtain a BWI Airfield Operator's Permit in accordance with Code of Maryland Regulation , Control of Vehicular Traffic on the Airfield Operations Area (AOA), prior to permanent appointment. Employees must maintain the BWI Airfield Operator's Permit as a condition of employment.

• Employees in this classification, whose duties require the operation of a vehicle on runways or taxiways, are required to successfully complete training including annual renewal in the operation of a vehicle in the Movement Area of the BWI Airport.
• Employees in this classification shall obtain and maintain the appropriate Airport Security Identification badge in accordance with the Office of Airport Security policies and procedures.
• Employees in this classification shall obtain and maintain the appropriate U.S. Customs clearance in accordance with the applicable U.S. Customs policies and procedures.
• Employees in this classification are considered "Essential Employees" and will be required to adhere to all policies and procedures relating to "Essential Employee" status.
• Employees in this classification are subject to substance abuse testing in accordance with the Transportation Code of Maryland Regulations , Testing for Illegal Use of Drugs.
• Candidates will be subject to pre-employment testing in accordance with the Transportation Code of Maryland Regulation , Testing for Illegal Use of Drugs.
• Employees in this safety-sensitive classification may be subject to random and/or post-accident drug/alcohol testing in accordance with State regulations on testing for illegal use of drugs and/or prohibited use of alcohol.
• Employees in this classification may be subject to emergency recall 24 hours a day and may be required to maintain a reliable communication link (telephone) for the purpose of emergency call back requirements.

To Apply
You may apply online at to be considered for this recruitment.
RESUMES CANNOT BE SUBSTITUTED FOR THE MDOT EMPLOYMENT APPLICATION.
Consideration for employment may be based solely on the contents of your application; therefore, it is essential that you provide complete and accurate information. Please include all relevant experience on your application. This includes, but is not limited to, full or part-time, volunteer, military, acting capacity, or any other experience that is relevant to the position you are applying for.

If you have held more than one (1) position at the same employer, please list each position that you held and the length of time that you held each position.

Your application must be received by 3/5/2026.
Appropriate auxiliary aids and services for qualified individuals with disabilities will be provided upon request. Please notify in advance. MD Relay Service MD Relay Service Number TTY Number: 711. Bilingual applicants are encouraged to apply. The selected candidate may be subject to background and reference checks.

The Maryland Department of Transportation is not sponsoring new employees in application of the H-1B Visa or providing an extension of an existing H-1B Visa at this time due to budgetary constraints. All applicants must be legally authorized to work in the United States under the Immigration Reform and Control Act of 1986. Federal regulations prohibit H1B Visa candidates from paying sponsorship fees; all sponsorship fees must be assumed by the potential employer.

For education obtained outside the U.S., at the time of application, you are required to provide proof of the equivalent American education as determined by a foreign credential evaluation service, such as the National Association of Credential Evaluation Services ) or World Education Services: International Credential Evaluation ).

The incumbent in this position may be a member of a covered bargaining unit.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER, MAA
does not discriminate based on age, ancestry, color, creed, gender identity or expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, or sexual orientation.

Issue Date: 2/19/2026